Administrator

Murphy; Hemel Hempstead; On-site; GBP 25,000 - 30,000; Full time

Job summary

A leading UK plant hire company is looking for an Administrator in Hemel Hempstead. This role involves supporting fleet maintenance operations, managing driver documentation, and administrating various processes within a fast-paced environment. The ideal candidate will have strong administration skills and a good knowledge of Microsoft Office. Benefits include 27 days holiday, a discretionary bonus, a contributory pension scheme, and professional development opportunities.

Benefits

27 days holiday plus bank holidays

Discretionary annual bonus

Above market rate pension scheme

Life assurance

Enhanced sick pay

Retail discounts

Subsidised canteen facilities

Qualifications

• Previous experience as an administrator in a busy team environment.
• Strong administration skills required.
• Willingness to learn usage of Syrinx, D365, and Davis.

Responsibilities

• Provide administrative support for fleet maintenance.
• Coordinate driver inductions and documentation.
• Monitor and manage driver fines, renewals, and vehicle records.

Skills

Strong administration skills

Microsoft Office knowledge

Experience in fast-paced environment

Tools

Syrinx

D365

Job description

Murphy is recruiting for an Administrator to work with Murphy Plant at Hemel Hempstead. This is a 12 month fixed‑term opportunity to cover maternity leave.

Murphy Plant is committed to delivering a plant hire service that is simple, safe, efficient and reliable.

We manage and maintain more than £100 million worth of innovative, best‑in‑class plant, transport and specialist equipment and our work spans multiple sectors. Our inventory includes over 15,000 assets, ranging from small tools to piling rigs, alongside our award‑winning vehicle fleet which includes one of the UK’s most comprehensive collections of crawler cranes. Our broad range of equipment also includes specialist assets for ground engineering, pipeline testing, tunnelling, rail and more.

The Fleet Administrator works alongside and supports the fleet team. Performing administrative support duties for fleet maintenance and communicating with the wider business, this is a fast‑paced, busy role, where no two days are the same.

A day in the life of a Murphy Fleet Administrator

• Driver inductions
• Issuing documentation to complete licence checks with DVLA
• Issuing the driver induction link and communicating with drivers on what is required
• Ensuring paperwork is complete by the driver and uploaded to their driver profile
• Removing any leavers from the data base
• Monitoring renewals which are due every 3 years.
• Administration of driver fines and speeding tickets
• Use of Syrinx to identify the driver at the offence time
• Process for payment when required
• Log on our PCN register
• Send the fine out to the driver to notify them
• Send to wages after the appeal window to deduct from wages
• Appeal with the issuing authority when necessary.
• Use data to identify repeat offenders, and high risk drivers and support with training where necessary
• Administration of toll charges and adding and removing new/sold vehicles to the toll road autopay database
• Keeping the autopay database funds topped up
• Monthly reconciliation of account and administration of internal recharges
• Administration of company vehicle tax (monthly) and checking the status of the vehicle (owned/sold)
• Raising payment cards and administration of external invoices
• Requesting purchase orders and receipting of goods and raising any queries with suppliers
• New Vehicle maintenance
• Receive new V5’s through the post
• Input onto our hire system and shared folder and set reminders for tax and MOT’s onto our hire system

Still interested, does this sound like you?

• Previous expereince as an administrator working in a fast busy team environment, training will be given.
• Strong administration skills
• Strong Microsoft office knowledge and either working knwoledge or happy to learn on the job, Syrinx, D365 and Davis (licence check)
• Live local to our Hemel Hempstead site

What’s in it for you?

• 27 days holiday, plus bank holidays with the option to buy an additional 2 days holiday each year, holidays increase with length of service
• Discretionary annual bonus and annual salary review
• Above market rate contributory pension scheme
• Life assurance, health screening and enhanced sick pay
• Enhanced maternity and paternity pay and a maternity returners bonus
• Extra weeks holiday for all employees getting married and a wedding bonus
• Subsidised canteen facilities in core locations
• Dedicated and continued investment in your professional development
• Other Murphy benefits include retail discounts and cashback, discounted gym memberships, cycle to work scheme etc

About Murphy

Murphy is formally recognised as a sector‑leading employer, Gold Investors In People accredited along with reported operating profit up 57% on prior year. At Murphy, we are incredibly proud of our diverse workforce. Not only do our people represent over 60 different nationalities, but they also represent a wide range of backgrounds, ethnicities and ages. With a forward order book of £5.4 bn and £23 m invested in environmentally friendly plant in 2024 there really is #MoretoMurphy.

If you are unable to apply via the usual process, please call Lorna Rhodes on 07801 960464 to discuss in more detail.

Murphy is unable to employ anyone who does not have the legal right to live and work in the UK.