Administrative Office Manager

Placements24; Southampton; Hybrid; GBP 22,000 - 29,000; Full time

Benefits offered by this job

Hybrid work model

Health & retirement plans

Professional development

Career advancement

Job summary

Placements24 is seeking an experienced Administrative Office Manager to lead the administrative team, refine policies, and oversee daily operations in Randburg. This role focuses on efficiency, budgeting, procurement, and facilities management, with a strong emphasis on safeguarding HR and IT alignment.

The successful candidate will demonstrate strategic thinking, exceptional leadership, and the ability to drive continuous process improvements while supporting the organization's goals in

Qualifications

• Significant experience in an Office Manager or Administrative Management role.
• Proven leadership and team management capabilities.
• Strong understanding of office operations, facility management, and procurement.
• Experience in budget management and financial administration.
• Excellent organizational, problem-solving, and decision-making skills.
• Proficiency in Microsoft Office Suite and relevant office management software.
• Exceptional communication and interpersonal skills.
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
• Bachelor's degree in Business Administration or a related field is highly desirable.

Responsibilities

• Lead and manage the administrative team, providing guidance, mentorship, and performance oversight.
• Develop, implement, and refine office policies and procedures to enhance efficiency.
• Oversee daily office operations, ensuring smooth workflow and optimal resource utilization.
• Manage office budgets, including financial planning, expenditure tracking, and reporting.
• Responsible for procurement of office supplies, equipment, and services, including vendor negotiation and management.
• Ensure the maintenance and functionality of office facilities, equipment, and systems.
• Coordinate with IT for technical support and infrastructure management.
• Manage and organize physical and digital filing systems and records.
• Support HR functions related to office personnel, onboarding, and facilities.
• Implement and enforce health, safety, and security protocols within the office.
• Drive continuous improvement initiatives for administrative processes.

Skills

Leadership

Office operations

Procurement

Budget management

Microsoft Office

Communication

Multitasking

Problem solving

Education

Bachelor's degree in Business Administration or related field

Tools

Microsoft Office Suite

Job description

About the Role

Our client, a leading and innovative firm located in the bustling business hub of Randburg, Gauteng, is actively seeking an experienced Administrative Office Manager. This critical role oversees the comprehensive administrative operations of the office, ensuring maximum efficiency and a productive work environment. The ideal candidate will be a strategic thinker, possess exceptional leadership abilities, and have a proven track record in managing office resources, staff, and operational workflows. This is an outstanding opportunity to take on a managerial role within a dynamic company, driving administrative excellence and contributing to its ongoing success. You will be responsible for maintaining the highest standards of office functionality and supporting the strategic goals of the organization in Randburg.

Key Responsibilities

• Lead and manage the administrative team, providing guidance, mentorship, and performance oversight.
• Develop, implement, and refine office policies and procedures to enhance efficiency.
• Oversee daily office operations, ensuring smooth workflow and optimal resource utilization.
• Manage office budgets, including financial planning, expenditure tracking, and reporting.
• Responsible for procurement of office supplies, equipment, and services, including vendor negotiation and management.
• Ensure the maintenance and functionality of office facilities, equipment, and systems.
• Coordinate with IT for technical support and infrastructure management.
• Manage and organize physical and digital filing systems and records.
• Support HR functions related to office personnel, onboarding, and facilities.
• Implement and enforce health, safety, and security protocols within the office.
• Drive continuous improvement initiatives for administrative processes.

Requirements

• Significant experience in an Office Manager or Administrative Management role.
• Proven leadership and team management capabilities.
• Strong understanding of office operations, facility management, and procurement.
• Demonstrated experience in budget management and financial administration.
• Excellent organizational, problem-solving, and decision-making skills.
• Proficiency in Microsoft Office Suite and relevant office management software.
• Exceptional communication and interpersonal skills.
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
• Bachelor's degree in Business Administration or a related field is highly desirable.
• Proximity to or ability to commute to Randburg is essential.

Benefits

• Competitive remuneration package commensurate with experience.
• Key leadership role in a prestigious organization in Randburg.
• Hybrid work model offering flexibility and work-life balance.
• Comprehensive benefits package including health and retirement plans.
• Opportunities for professional development and career advancement.
• A dynamic and collaborative work environment.
• Be a vital part of a company committed to operational excellence.