Senior Administrative Professional

Placements24; Southampton; Hybrid; GBP 11,000 - 19,000; Full time

Benefits offered by this job

Hybrid work model

Career progression

Job summary

Placements24 seeks a highly skilled Senior Administrative Professional to join their Randburg-based operations in a hybrid role, combining in-office presence with remote work flexibility. The ideal candidate will excel in managing complex administrative tasks and supporting executive functions with discretion and initiative.

The role requires extensive senior administrative experience, strong organizational and communication skills, and proficiency in Microsoft Office Suite.

Qualifications

• Senior admin or executive support experience.
• Strong organizational, time-management and multitasking abilities.
• Proficient in Microsoft Office Suite and related productivity software.
• Ability to adapt to a hybrid work environment and take initiative.

Responsibilities

• Provide high-level administrative support to senior executives and management.
• Manage calendars, meetings, and complex travel arrangements.
• Prepare and edit executive-level correspondence, reports, and presentations.
• Oversee office operations, facilities management and vendor relations.
• Develop and implement administrative policies to improve efficiency.
• Manage budgets, track expenses, and process invoices.
• Serve as liaison between executives, staff and external stakeholders.
• Maintain critical documentation and records.
• Mentor junior administrative staff and handle confidential information.

Skills

Senior admin experience

Organizational skills

Proactive problem solving

Education

Tertiary qualification

Tools

Microsoft Office Suite

Job description

About the Role

Our client is seeking a highly skilled and experienced Senior Administrative Professional to join their esteemed organization in Randburg, Gauteng. This pivotal role requires an individual with exceptional organizational abilities, superior communication skills, and a proactive mindset to manage complex administrative tasks and support executive functions. The ideal candidate will be adept at anticipating needs, solving problems efficiently, and ensuring the smooth operation of administrative processes. This position utilizes a hybrid work model, combining essential in-office presence in Randburg with the flexibility of remote work, offering a balanced approach to productivity and collaboration. We are looking for a seasoned professional committed to maintaining the highest standards of administrative excellence and contributing to the strategic goals of the company.

Key Responsibilities

• Provide high-level administrative support to senior executives and management team.
• Manage complex calendars, schedule meetings, and coordinate complex travel arrangements.
• Prepare, review, and edit executive-level correspondence, reports, and presentations.
• Oversee and streamline office operations, including facilities management and vendor relations.
• Develop and implement administrative policies and procedures to enhance efficiency.
• Manage budgets, track expenses, and process invoices with accuracy.
• Serve as a key liaison between executives, staff, and external stakeholders.
• Ensure the organization and maintenance of critical documentation and records.
• Lead and mentor junior administrative staff, providing guidance and support.
• Handle highly sensitive and confidential information with utmost discretion.

Requirements

• Extensive experience in a senior administrative or executive support role.
• Exceptional organizational, time-management, and multitasking capabilities.
• Advanced proficiency in Microsoft Office Suite and other relevant productivity software.
• Superior written and verbal communication and interpersonal skills.
• Proven ability to work independently and take initiative.
• Adaptability to a hybrid work environment, demonstrating effectiveness in both remote and office settings.
• Strong problem-solving skills and a proactive approach to challenges.
• Discretion and a proven track record of handling confidential information.
• A relevant tertiary qualification is highly advantageous.
• Experience in project coordination or office management is a plus.

Benefits

• Competitive remuneration package.
• Hybrid work model offering flexibility and office collaboration in Randburg.
• Significant opportunities for career advancement and professional development.
• Work within a dynamic and supportive organizational culture.
• Be part of a leading company in the Gauteng region.
• Comprehensive benefits package.