Administrative Assistant, Graduate Programs in Nursing

Student Activities Board; Grantham; On-site; GBP 25,000 - 30,000; Part time

Job summary

A local university seeks a part-time Administrative Assistant to support the Graduate Nursing program. The role requires 2-3 years of administrative experience and strong communication skills. Responsibilities include managing budgets, scheduling meetings, and maintaining student records. Ideal candidates have an Associate's Degree and experience in higher education or medical fields. The position offers flexible hours and a collaborative environment.

Qualifications

• 2-3 years of administrative support experience required.
• Higher education or medical work experience preferred.

Responsibilities

• Support the Director of the Graduate Program in Nursing.
• Manage daily administrative duties including receptionist activity.
• Track students throughout the program.

Skills

Professional-level communication skills

Strong organizational skills

Excellent interpersonal skills

Expert computer proficiency

Attention to detail

Education

Associate’s Degree

Bachelor’s Degree

Tools

Microsoft Office Suite

Banner

Canvas

Cascade

Job description

Overview

Administrative Assistant, Graduate Programs in Nursing

Position Details: Classification Details – FLSA Status Non-Exempt; Position Type: Staff; Time Status: Part-Time (1000-1559 hours); Hours per Week: 20; Work Dates: July 1 - June 30; Campus: Main Campus (Grantham).

Position Description

Position Summary

This position provides support to the work of the Graduate Nursing program. Responsibilities include administering the program in regard to admissions, budget and coursework, as well as acting as a first point of contact for program interaction including student applicants, faculty candidates and matriculating students.

Education & Experience

Education Required
Associate’s Degree required

Education Preferred
Bachelor’s Degree preferred

Experience Required
2-3 years of administrative support experience

Experience Preferred
Higher education or medical working experience strongly preferred.

Skills & Characteristics

• Professional-level communication skills, including strong writing, editing, speaking and comprehension skills.
• Strong organizational skills including time management and the ability to prioritize multiple responsibilities.
• Ability to communicate successfully across departments and with various constituencies, including external contacts.
• Excellent interpersonal and communication skills.
• Rigorous attention to detail.
• Ability to maintain strict confidentiality.
• Expert computer proficiency including the ability to work independently in Banner, Canvas, Cascade, Microsoft Office Suite, Yuja and various databases, as well as understand basic web design.
• Ability to maintain and generate various reports (budgets, accreditation report, program meeting minutes, applicant information, data, and paperwork).
• Understanding of compliance and regulations related to higher education and submission of proposals for nursing and dietetic internship both internally and externally.
• Ability to work autonomously and demonstrate self-initiative, drive, and internal motivation to complete tasks on time and with accuracy.

Duties

• Support the Director of the Graduate Program in Nursing and the Coordinator of the FNP track.
• Establish and maintain close communication with directors/coordinators in person and remotely.
• Schedule meetings and manage calendar for the director, following up on action items.
• Manage daily administrative duties including receptionist activity, email, mail, copying, file management, organizing department meetings, preparing agendas and minutes, communication with students and faculty, and maintenance of room reservations.
• Manage program budgets, provide monthly budget reports, process reimbursements, and allocate Visa transactions for director/coordinator; serve as primary contact with vendors.
• Manage program-level admission processes, including generating correspondence, tracking student responses, and following up on course registrations.
• Support planning and implementation of events (academic and admissions/recruitment).
• Assist with uploading faculty assignments to the faculty load management system (CALM).
• Track students throughout the program, including those on leaves of absence and withdrawals for future contact.
• Maintain and update department manuals and documents, including Student Handbooks, letters of acceptance/denial, student acknowledgement forms, orientation materials, and Canvas site.
• Review and refine websites for all programs supported and implement revisions in coordination with university departments to ensure accuracy and timeliness of information.
• Assist with preparation and dissemination of promotional materials.
• Manage social media platforms for supported areas.
• Assist in administrative duties related to hiring, including onboarding and orientation of faculty, adjuncts and maintenance of faculty files.
• Maintain program textbook lists; submit course textbooks each semester on behalf of faculty.
• Manage the Graduate Nursing summer intensive course and schedule, including room reservations, housing coordination, catering orders, and communications with students and faculty.
• Distribute, collect, and file course reports.
• Collaborate with the undergraduate Nursing administrative assistant on surveys, evaluations, and reports for department evaluation, CCNE, PASBON, NONPF, and AACN.
• Maintain database of student course evaluations.
• Invite and coordinate with Graduate Nursing Committee (GNC) student representatives.
• Serve on DON Policy and Bylaws Committee to provide graduate nursing content for the faculty manual.
• Assist with accreditation report preparation as needed.
• Distribute and collect reports for student, alumni, and employer surveys.
• Manage subscriptions, registrations, and databases for department-specific software.
• Collect and maintain course syllabi for each program.
• Work with faculty and directors to collect and track student assessment data and other annual reports.
• Manage archived student files in compliance with regulatory agency and university requirements.
• Maintain consistent and reliable attendance.

Working Conditions

N/A

Supervision

Supervises: 0 Administrative staff; 0 Staff; 0 Students

Additional Information

Posting Date: 09/18/2025

Open Until Filled: Yes

Application Deadline:
Posting-specific questions and required fields apply. Diversity: Messiah University is committed to diversity and inclusive excellence; see statement in posting. Candidates should articulate how diversity and inclusive excellence matter to them as persons of faith and in their profession.

Required Documents

• Cover Letter/Letter of Interest
• Resume

Optional Documents: None specified

Contact: Human Resources, One University Avenue Suite 3015, Mechanicsburg PA 17055; 717-796-5300