Administrative Assistant

The Students' Union at UWE; West of England; On-site; GBP 17,000 - 19,000; Part time

Job summary

The Students' Union at UWE in Bristol is seeking a reliable Administrative Assistant to provide day-to-day support across Marketing, IT, and Accounting.

You will handle data management, scheduling, invoicing, and general office duties while gaining hands-on experience and flexible hours that fit around studies.

Qualifications

• Strong organisational and time-management skills.
• Proficient in Microsoft Office (Excel, Word, Outlook, PowerPoint).
• Good written and verbal communication skills.
• Ability to handle confidential information professionally.
• Ability to work independently and as part of a team.
• Previous administrative experience.
• Knowledge of social media platforms.
• Basic understanding of accounting processes.
• Familiarity with IT support environments.

Responsibilities

• Support social media scheduling and content.
• Help coordinate marketing events.
• Log and track IT support requests.
• Maintain IT asset and equipment records.
• Assist with user account administration and documentation.
• Support the IT team with general administrative tasks.
• Organise invoices, receipts, and financial documents.
• Assist with data entry and record keeping.
• Support reconciliation and reporting activities.
• Help maintain accurate and up-to-date financial records.
• Provide Company Secretarial support.

Skills

Organisational skills

Microsoft Office

Communication skills

Confidential information handling

Teamwork

Social media familiarity

Accounting basics

IT support familiarity

Tools

Excel

Job description

Rate: £12.50-£14.00 per hour (depending on experience)

About the Role

We are looking for a reliable and organised Administrative Assistant to provide day-to-day support across our Marketing, IT, and Accounting functions. This is an excellent opportunity for students seeking practical experience in business administration while working with a variety of teams.

The successful candidate will help ensure smooth operations by assisting with administrative tasks, data management, communication, and general office support.

Key Responsibilities

Marketing Support

• Support social media scheduling and content.
• Help coordinate marketing events.

IT Support Administration

• Log and track IT support requests.
• Maintain IT asset and equipment records.
• Assist with user account administration and documentation.
• Support the IT team with general administrative tasks.

Accounting Support

• Organise invoices, receipts, and financial documents.
• Assist with data entry and record keeping.
• Support reconciliation and reporting activities.
• Help maintain accurate and up-to-date financial records.
• Company Secretarial Support

Person Specification

• Strong organisational and time-management skills.
• Proficient in Microsoft Office (Excel, Word, Outlook, PowerPoint).
• Good written and verbal communication skills.
• Ability to handle confidential information professionally.
• Ability to work independently and as part of a team.
• Previous administrative experience.
• Knowledge of social media platforms.
• Basic understanding of accounting processes.
• Familiarity with IT support environments.

What You'll Gain

• Hands-on experience across Marketing, IT, and Finance functions.
• Exposure to business operations and administration.
• Opportunity to develop professional and transferable skills.
• Flexible work arrangements to fit around studies.

Category

Office / Admin

Location

Bristol

Type

Part Time

JobShop, The Students' Union at UWE,
Union 1, Frenchay Campus,
Coldharbour Lane,
Bristol,
BS16 1QY
Monday-Friday