Administrative Assistant

LutechResources; Greater London; On-site; GBP 25,000 - 35,000; Full time

Job summary

A leading resource management firm is seeking an Administrative Assistant to support day-to-day activities. Key responsibilities include coordinating meetings, managing schedules, and performing research functions. Ideal candidates will have a high school diploma along with 2 to 4 years of relevant experience, strong organizational abilities, and excellent communication skills. Proficiency in MS Office is essential. This role offers an opportunity to contribute significantly to the team's efficiency and effectiveness.

Qualifications

• 2 to 4 years of experience in an administrative assistant role, preferably in a large corporation.
• Advanced knowledge of MS Office and office equipment.
• Excellent communication skills, both written and verbal.

Responsibilities

• Perform research functions and use computer programs to produce reports.
• Type and proofread documents and correspondence.
• Coordinate and set up meetings and conferences.

Skills

Organizational skills

Multitasking

Attention to detail

Interpersonal skills

Communication skills

Education

High school diploma or equivalent

2-4 years of experience as an administrative assistant

Tools

MS Office

Job description

Job Overview

The Administrative Assistant has established strong organizational, multitasking, attention to detail, and interpersonal skills to perform a range of day-to-day activities. They can recognize and solve typical General Services problems with limited supervisory approval. They are tasked with evaluating and selecting solutions from established options. Their work directly impacts their team through the quality of the services or information provided.

Essential Qualifications and Education

• High school diploma or equivalent
• 2 to 4 years of experience working in an administrative assistant role, preferably in a large corporation
• Advanced knowledge of MS Office and other related software skills required; Advanced skills in operating a personal computer, various printers, fax machines, scanners, and other office equipment are necessary
• Excellent communication skills, both written and verbal
• In-depth knowledge of business procedures, letters, and report formats
• Able to read and comprehend instructions, and write correspondence and memos
• Able to effectively present information to co-workers and the public
• Strong organizational, multitasking, attention to detail, and interpersonal skills
• Able to work well with all levels of internal management and staff, as well as clients

Key Tasks and Responsibilities

• Perform a variety of research functions and use computer programs to produce reports, spreadsheets, and presentations
• Type and proofread documents, correspondence, and forms
• Carry out varied assigned tasks requiring knowledge of office protocol, demonstrating an understanding of the organization, policy programs, and procedures related to the work of the office
• Coordinate and set up meetings and conferences
• Arrange travel and work on special projects
• Maintain the schedule of one or more individuals
• Set up and maintain manual and electronic filing systems
• Answer the telephone, take, and relay messages, and address routine and non-critical issues or routes to the appropriate person
• Coordinate and process general administrative work such as time sheets, vacation requests, supply requisitions, etc.
• Photocopy, fax, and scan documents as required
• Assure of effective mail and package distribution
• Assist employees and managers with general administrative requests