Administrative Assistant

Community Union; Earls Barton; On-site; GBP 25,000 - 30,000; Full time

Job summary

A community-focused organization is seeking an Administration Assistant to support regional teams and manage daily administrative tasks. Key duties include organizing meetings, managing correspondence, and maintaining membership records. Ideal candidates will have strong administrative experience and proficiency in Microsoft Office. The position offers a salary of £25,207 plus benefits.

Qualifications

• Strong administrative experience in a fast-paced environment.
• Excellent organizational skills and attention to detail.
• Ability to manage multiple tasks and prioritize workload effectively.
• Proficiency in Microsoft Office (Sharepoint, Word, Excel, Outlook).
• Experience of handling financial processes, such as petty cash.

Responsibilities

• Manage the day-to-day administration of the regions.
• Organise meetings and events including tracking responses.
• Manage the regional mailboxes ensuring emails are directed appropriately.
• Maintain membership records ensuring information is up to date.

Skills

Strong administrative experience

Excellent organizational skills

Ability to manage multiple tasks

Proficiency in Microsoft Office

Strong written and verbal communication skills

Experience of handling financial processes

Job description

Overview

Reporting directly to the Assistant Operations Director, the Administration Assistant is part of the Central Administration team. This role will be key in supporting our regional teams, managing daily administrative tasks, and managing records. The Administration Assistant will also be the main point of contact for regional reps and members enquiries, oversee office functions and provide support for regional forums, meetings and committees.

Salary: £25,207.00 plus benefits

Closing date: Friday 3rd October 2025

To apply: please email your CV and cover letter to [e-mail] or call us on 01332 378 032.

Responsibilities

• Manage the day-to-day administration of the regions including answering phone calls, printing and photocopying, and ordering of stationery and supplies.
• Organise meetings and events including tracking responses and attendance arrangements, organising food and beverages, taking minutes and any follow up.
• Manage the regional mailboxes ensuring that emails are directed to the relevant people and responses are sent when necessary.
• Work in the team to provide administration on an ad-hoc basis as and when required.
• Organise and manage the storage of merchandise, flyers and promotional materials.
• Ensure retention processes are followed to maximise membership engagement.
• Handle petty cash processing and reconciliation.
• Manage incoming and outgoing post, including posting supplies to reps.
• Maintain membership records ensuring information is up to date and monitoring branches to ensure that members are allocated to the correct branch.
• Provide support to the region and finance team with Branch Health Checks.
• Assist the Assistant Operations Director with any other reasonable request including duties related to organising and training.
• Compliance with the union’s GDPR & Confidentiality policies and practices.

Personal Qualities & Understanding

• Strong administrative experience in a fast-paced environment.
• Excellent organizational skills and attention to detail.
• Ability to manage multiple tasks and prioritise workload effectively.
• Proficiency in Microsoft Office (Sharepoint, Word, Excel, Outlook).
• Experience of handling financial processes, such as petty cash.
• Strong written and verbal communication skills.
• Ability to build relationships and work as part of a team.
• Understanding of (or awareness of) good trade union principles, beliefs & ethos.
• Strong awareness & commitment to equal opportunities and valuing diversity.
• A commitment to Community Vision & Mission Charter.