Administrative Assistant

North Bristol NHS Trust; Bristol; On-site; GBP 20,000 - 28,000; Full time

Job summary

A leading healthcare organization in Bristol is seeking a proactive Administrative Assistant to provide comprehensive support to the senior leadership team. This full-time role involves coordinating clinical meetings, managing office supplies, and ensuring efficient workflows. Candidates must demonstrate strong organizational skills and a commitment to high-quality patient care.

Qualifications

• Confident communicator with healthcare professionals.
• Skilled in managing multiple tasks effectively.
• Committed to high-quality patient care and service.

Responsibilities

• Provide administrative support to the senior leadership team.
• Coordinate meetings and prepare agendas.
• Compile data for reports and maintain departmental records.

Skills

Proactive communication

Organizational skills

Attention to detail

Multi-tasking

Team collaboration

Job description

Overview

12-month secondment opportunity (Full time). We are seeking a proactive and highly organised Administrative Assistant to provide comprehensive administrative support to the senior leadership team and ensure the smooth coordination of departmental operations and clinical meetings. This role is vital in maintaining efficient workflows, supporting data reporting, and facilitating effective communication across the department.

Responsibilities

• Provide high-quality administrative support to the senior leadership team.
• Coordinate departmental and clinical meetings, including room bookings, agenda preparation, minute-taking, and maintaining action logs.
• Extract and compile data for regular and ad-hoc reports.
• Maintain and update the department's intranet site.
• Manage office supplies and equipment orders using the Trust's procurement systems.
• Support senior managers with staff roster management and scheduling.
• Monitor and maintain accurate staff attendance records.
• Provide cross-cover for other administrative roles, including support for the SSNAP Audit team, SDEC and Stroke MDT.
• Undertake additional administrative tasks as required, in line with the responsibilities and expectations of the role's banding.

Qualifications / Attributes

• Enthusiastic and proactive.
• Confident in communicating with a wide range of healthcare professionals.
• Highly organised, with excellent attention to detail.
• Skilled in managing multiple tasks and prioritising effectively.
• Committed to delivering high-quality patient care and service.

Working for our organisation

North Bristol NHS Trust employs over 12,000 staff providing healthcare to the residents of Bristol, South Gloucestershire and North Somerset from our award-winning hospital building at Southmead. We are the regional Major Trauma Centre, and an internationally recognised centre of excellence in a range of services and major specialities. Our vision is that by enabling our teams to be the best that they can be, we will provide exceptional healthcare, personally delivered.

North Bristol NHS Trust values all people as individuals. We aim to be an anti-discriminatory organisation and are committed to building a team that represents a variety of backgrounds, perspectives, and skills. We welcome applicants from all underrepresented groups.

If you apply for this vacancy and have not received a communication from North Bristol NHS Trust within three weeks of the closing date, please assume that on this occasion your application has been unsuccessful.

Please note that North Bristol NHS Trust does not reimburse travel expenses relating to interview attendance.

If you feel you meet the requirements of the Disability Act / Two Ticks scheme and require further support/advice, please contact us on tel [phone].

North Bristol NHS Trust are committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment.

The successful applicant(s) will normally commence at the minimum of the scale unless they have previous NHS service at the same band. Progression through the scale is by annual increments.

At North Bristol Trust (NBT), we know diverse and inclusive environments lead to happier and healthier teams and improved patient care and outcomes. We are committed to equality of opportunity, to being fair and inclusive, and to being a place where we all belong. We therefore particularly encourage applications from candidates who are currently underrepresented in NBT's workforce at Band 8a and above. These include people from Black, Asian and minority ethnic backgrounds, disabled people and LGBTQIA+ people.

Please note that stringent pre-employment checks are undertaken on all successful applicants prior to commencement in post.