Administration Specialist

University Hospitals Coventry and Warwickshire; Coventry; On-site; GBP 20,000 - 30,000; Full time

Job summary

A large teaching NHS Trust in the UK is seeking a motivated individual to join the Radiology Medical Rota Team on a full-time basis. Key responsibilities include managing daily medical rotas, assisting in the design and publication of rotas, and ensuring high-quality patient care through effective communication and organisation skills. Ideal candidates should be competent users of Microsoft Office and have excellent organisational, clerical, and communication abilities. This role provides a great opportunity to be part of a dynamic healthcare environment.

Qualifications

• Experience in managing medical rotas on a daily basis is preferable.
• Adaptability to change and willingness to learn new skills.
• Experience in a similar administrative role or healthcare environment is an advantage.

Responsibilities

• Manage, staff and coordinate the medical rotas effectively.
• Assist in designing and publishing rotas.
• Communicate effectively with Senior Management and Medical Staff.
• Support divisions to ensure high-quality patient care.

Skills

Competent user of Microsoft Office

Good knowledge of administration and clerical procedures

Excellent organisational skills

Effective communication skills

Ability to prioritise workload

Job description

Job role

An exciting opportunity has arisen for a motivated individual to join the Radiology Medical Rota Team on a full‑time basis. You will provide efficient administrative and support services for the Radiology Medical Workforce.

Key responsibilities

• Manage, staff and coordinate the medical rotas on a day‑to‑day basis.
• Assist in the design, preparation and publication of rotas.
• Maintain detailed attention to work load and prioritise tasks to meet deadlines.
• Display leadership and accountability for all issues pertaining to rotas.
• Communicate effectively with Senior Management and Medical Staff.
• Deliver high‑quality support for service and customers through excellent organisation and communication skills.
• Remain calm under pressure, manage tight deadlines and prioritise workload effectively.
• Support divisions to ensure the provision of high‑quality patient care by deploying appropriate staff efficiently.

Required skills and experience

• Competent user of Microsoft Office, including Excel.
• Willingness to adapt to change and learn new skills.
• Good knowledge of general administration and clerical procedures.
• Excellent organisational and communication skills.
• Ability to remain calm under pressure and prioritise workload effectively.

About the NHS Trust

University Hospitals Coventry and Warwickshire NHS Trust, rated as good by the Care Quality Commission, is one of the largest teaching Trusts in the UK. Boasting some of the most modern facilities in Western Europe, the Trust is renowned for being at the forefront of research and innovation.

We are proud to be recognised as a Pathway to Excellence designated organisation. By joining our exciting journey you will form part of a passionate, talented team and will be able to access a wide range of learning and development opportunities.

Equality and diversity

The Trust is committed to building an organisation that makes full use of the talents, skills, experience, and different perspectives available in our diverse society. We want everyone to feel they are respected, valued, can achieve their potential and receive the most appropriate and relevant care. We will create an environment where the equality and human rights principles of fairness, respect, equality, dignity and autonomy are promoted and are part of the organisation's core values.