Administration Employer

Cheshire Schools; England; On-site; GBP 22,000 - 28,000; Full time

Job summary

A leading educational trust in the United Kingdom seeks a full-time School Administrator. This role is integral to the smooth running of the primary school, providing key financial and administrative support while interacting closely with students and staff. The ideal candidate will have strong organizational skills and experience working in educational settings. Join a dedicated team that prioritizes student success through effective management and resource coordination.

Benefits

High-quality professional development

Pension scheme with employer contribution

26 days holiday entitlement

Free onsite parking

Cycle to work scheme

Employee counselling helpline

Responsibilities

• Provide effective and efficient financial and administrative support.
• Maintain financial records and prepare banking.
• Administer staff records and manage HR processes.
• Maintain pupil and dinner registers.
• Manage general communication with parents and visitors.
• Promote the safeguarding and welfare of pupils.

Skills

Experience Working With Students

Organizational Skills

Classroom Management

Behavioural Health

Classroom Experience

Mediation Experience

Special Education

Conflict Management

Teaching

Experience with Children

Public Speaking

Word Processing

Job description

Why work for the Halliard Trust

We educate over 5,000 children and employ 800 teaching and support staff to deliver our vision of ensuring every student leaves school with the values, skills, qualities and aptitudes to thrive in society while achieving the highest possible learning outcomes. Our core values of Respect, Integrity and Optimism underpin everything we do.

Who we are

The Halliard Trust is a school‑led multi‑academy trust that encourages its schools to work with a high level of autonomy while maintaining strong support from the Trust leadership and business teams. It operates three secondary and seven primary schools in Cheshire and is headquartered in Macclesfield.

Working with the Trust

Everyone who works with us is crucial to the Trust’s success. Learning and development plays a vital role in how we work. We believe our staff are the most important resource and work together to transform the lives of young people. We offer a wide range of career opportunities and high‑quality professional development.

Benefits of working with the Trust

• High‑quality professional development at all stages of your career
• Access to the Teachers Pension or Local Government Pension Schemes with a generous employer contribution rate
• 26 days holiday entitlement rising to 31 days with service
• Free onsite parking
• Cycle to work scheme
• Confidential employee counselling helpline

How to Apply

We ask all applicants to apply through SAMpeople Recruit/Face‑Ed. The following tips may help with the process:

1. Prepare your main application content in a separate file and copy‑paste it into Face‑Ed to avoid connection breaks.
2. If you receive a Validation Error it means the data entered is in an unexpected format; check the field requirements.

Job Title

School Administrator

Reports To

Headteacher

Grade

5 (1 form entry school)

Hours

12 Weeks 38 Hours

Job Purpose

This key role is responsible for the effective and efficient delivery of financial and administrative support in a busy primary school office supporting the Headteacher and school staff.

Main Responsibilities

1. H&S
   • Complete accident reports.
   • Issue compulsory documents to staff on Smartlog and address non‑compliance.
   • Issue appropriate training to staff on Smartlog and address non‑compliance.
   • Act as the First Aid appointed person – maintain first aid boxes, order equipment, check defibrillator, replace pads/batteries.
2. Finance
   • Accept goods and check deliveries.
   • Order goods and services via purchase order (Sage) or online purchase card.
   • Input purchase card transactions and purchase ledger invoices into Sage.
   • Record incoming funds in Sage (cash book or sales ledger) and prepare banking.
   • Make payments – purchase ledger and cash book.
   • Manage lettings and room bookings – raise enquiries, invoices, check booking compliance, liaise with out‑of‑hours/clubs.
   • Use credit control procedures to monitor and chase outstanding debts.
   • Ensure bank purchase card statements and supplier statements are reconciled correctly.
   • Maintain financial records for nursery and out‑of‑hours services.
   • Assist teaching staff/educational visits coordinator with costing educational visits.
   • Oversee online payments system.
   • Maintain all financial records and provide information to the Trust for internal and external audit.
3. Staffing and Personnel
   • Administer starter and leaver processes, including vetting checks and HR system (SAMpeople) admin.
   • Maintain and update staff records in school MIS and HR systems.
   • Record staff absences in school MIS, payroll and HR systems.
   • Maintain the school's Single Central Record.
   • Carry out DBS checks for staff governors and volunteers.
   • Support school and workforce census reporting.
4. Pupil Records
   • Maintain pupil registers; check registers daily and add comments for absences/lates.
   • Maintain dinner registers; ensure all lunches are recorded and report numbers to the kitchen.
   • Input new pupil starters – handle paperwork, liaise with class teachers, and create pupil record files.
   • Manage school MIS – pupil data; contact previous schools, input information, ensure SEN/FSM/LAC/allergy data are correct and up to date.
   • Maintain School Admissions Module (SAM) admin; monitor applications for new reception pupils, update class numbers, download FSM information.
5. Communications
   • Welcome and manage visitors and callers, maintaining confidentiality and security requirements.
   • Manage general communication with parents (phone, text, simple website updates).
   • Manage school health – weigh, measure, vaccines; liaise with staff for timetables.
   • Manage school/class photos – coordinate with provider for space and timetables.
   • Generate ID badges and informal photographs; liaise with Trust media manager for social media.
   • Troubleshoot electronic systems (CPOMs, SAM parents evening bookings, minor IT issues) and liaise with support services.
   • Administer digital resources (e.g., curriculum websites with individual pupil access).
   • Attend to copier problems – paper jams, stock checks, contact contractor when needed.
6. Ensure all activities are conducted safely and report any unsafe practices or conditions promptly to a senior manager.
7. Actively promote the safeguarding and welfare of pupils at all times.
8. Undertake additional work as determined by the Headteacher/CEO within the level of the main responsibilities.

Key Skills

• Experience Working With Students
• Organizational Skills
• Classroom Management
• Behavioural Health
• Classroom Experience
• Mediation Experience
• Special Education
• Conflict Management
• Teaching
• Experience with Children
• Public Speaking
• Word Processing

Employment Type

Full Time

Experience

Years

Vacancy

1