ADMINISTRATION ASSISTANT – TEMPORARY

Teaching Vacancies; North East; On-site; GBP 18,000 - 22,000; Full time

Job summary

A local educational institution in the North East is seeking an Administration Assistant to provide vital clerical support across two school sites. The role involves reception duties, first aid assistance, and administrative tasks crucial for the smooth operation of the schools. Candidates should be adaptable and effective in managing a fast-paced environment. This is a fixed-term contract for 1 academic year, with potential for further opportunities.

Qualifications

• Experience in reception duties including telephone and face-to-face enquiries.
• Ability to assist with pupil welfare and first aid.
• Familiarity with clerical tasks and managing records.

Responsibilities

• Undertake reception duties and answer inquiries.
• Provide clerical support including photocopying and filing.
• Assist in the smooth running of school events and trips.

Skills

Reception duties and hospitality

First aid / welfare assistance

Clerical / admin support

Data management

Communication

Job description

Overview

What skills and experience we're looking for

Responsibilities

• Undertake reception duties and hospitality, answering general telephone and face to face enquiries and signing in visitors.
• Assist with pupil first aid / welfare.
• Assist in arrangements for school trips.
• Provide clerical / admin support e.g. photocopying, filing, completing forms (word & excel), responding to correspondence.
• Maintain records / management information systems.
• Produce lists / data / reports / letters as required.
• Sort & distribute mail.
• Maintain stocks & supplies as needed.
• Operate and record payments coming into school (Lunch / breakfast / wraparound / trips etc).
• Provide general guidance to staff, pupils and others.
• Be aware of and comply with policies and procedures relating to child protection, health, safety and security, confidentiality and data protection, reporting all concerns to an appropriate person in line with BCCET policies and procedures.

Please see Job description for the full list of the key tasks.

What the school offers its staff

St. Mary’s Catholic Primary School, Wingate & St. Godric’s Catholic Primary School, Thornley.

The Diocese of Hexham and Newcastle has a growth plan for Bishop Chadwick Catholic Education Trust to serve South Tyneside, Sunderland and East Durham. Bishop Chadwick Catholic Education Trust was established in February 2016, currently there are thirty schools within the Trust, five secondary schools with sixth forms and 25 primary schools.

The details of each of the schools currently within the Trust can be found on our website: www.bccet.org.uk.

At St. Mary’s and St. Godric’s we aim to provide a happy and safe place for all who enter. As small schools, we offer a friendly, caring, family atmosphere where every child is valued as a unique and precious individual.

Role and travel

We are seeking an Administration Assistant to join our dedicated and caring staff team who would be required to work across the two school sites in the Federation of St. Godric’s, Thornley and St. Mary’s, Wingate under supervision from the Business Lead. The post holder will be required to be able to travel and work from both sites as and when required.

The appointed Administration Assistant will have an important role to play in the smooth running and success of the schools. As an Admin Assistant you will be the first contact point for parents and external agencies in this multi-faceted and fast paced role. We are looking for an individual who is adaptable, flexible and able to navigate changes quickly and effectively.

Contract and safeguarding

This is a fixed term contract for 1 academic year, which could possibly lead to other opportunities within our trust.

Commitment to safeguarding

Our organisation is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults. We expect all staff, volunteers and trustees to share this commitment. Our recruitment process follows the keeping children safe in education guidance. Offers of employment may be subject to the following checks (where relevant): childcare disqualification Disclosure and Barring Service (DBS) medical online and social media prohibition from teaching right to work satisfactory references suitability to work with children You must tell us about any unspent conviction, cautions, reprimands or warnings under the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975.