Administration Assistant

Menard UK; West Lancashire; On-site; GBP 25,000 - 30,000; Full time

Job summary

A specialist ground improvement solutions company in West Lancashire is looking for a strong administrator to support procurement activities and coordinate resources. Candidates should possess proven admin experience in a fast-paced environment, excellent organisation, communication, and teamwork skills, as well as be proficient in MS Office. The role involves negotiating with suppliers and ensuring compliance with business procedures while managing various tasks under tight deadlines.

Qualifications

• Proven admin experience in a busy environment
• Ability to work well under pressure and tight timescales
• Excellent typing speed and IT skills

Responsibilities

• Support purchasing within operations and the plant department.
• Negotiate rates and payment terms with subcontractors and suppliers.
• Provide support to the buyer in obtaining quotes and placing orders.

Skills

Organisation skills

Communication skills

Team-working skills

IT skills including Microsoft Office

Ability to work under pressure

Tools

Microsoft Excel

Microsoft Word

Microsoft PowerPoint

Job description

Overview

To support our Plant and Operations teams, we’re recruiting a strong administrator to undertake procurement activities, with coordination of resources and materials to sites and the plant yard, ensuring effective resourcing and service to our clients. Duties will also include maintaining supply databases, including supplier validations, KPI’s, communicating internally and externally, and negotiating prices and agreements with suppliers. The successful candidate will need proven admin experience in a busy environment, as well as great organisation, communication, team-working skills and, proficient in MS Office software. This is a fast paced, deadline driven environment, so the ability to work well under pressure and to tight timescales is essential.

Key tasks include but are not limited to:

• Support purchasing within operations and the plant department as required
• Ensure that subcontract and material orders are placed using the company invoicing/payment system and all orders are accompanied by the business requirements
• Negotiate rates and payment terms with our subcontractors and suppliers to ensure that the business is getting value for money
• Monitor and maintain/liaise with external suppliers to validate supplier compliance
• Provide support to the buyer in obtaining quotes and placing of orders with internal and external suppliers
• Work closely with the whole process team to ensure effective and efficient project delivery
• Manage the collation of daily site figures onto the business system
• Ensure all site communications are directed effectively and in a timely manner
• Be fully conversant in MS Office to produce a range of spreadsheets, documents and presentations
• Assisting with the admin department when required
• Develop an in-depth knowledge and comply with the business management system
• Ensure compliance with business policies, strategy's and procedures
• Provide support to the Procurement and Operations teams

The successful candidate will need admin experience in a busy office environment, as well as great organisation, communication and team-working skills. In addition, good IT skills including Microsoft Excel and Word. They will need to maintain confidentiality at all times and ensure everything work done is compliant with our business strategy and procedures.

The following qualities/experience are required:

• Secretarial and/or administrative experience
• Highly organised and able to work on own initiative
• Strong communicator
• Excellent team working skills, and able to build relationships at all levels
• Ability to work well under pressure and to tight timescales
• Very strong customer focus
• Excellent typing speed and IT skills including Microsoft Office (Excel, Word and PowerPoint)

Pourquoi nous rejoindre ?

Menard brings over 30 years of experience in the design and build of specialist ground improvement solutions in the UK. We offer a broad range of ground improvement techniques and combined with innovative designs we can provide practical and sustainable solutions which are more cost effective than traditional piles. We pride ourselves in being able to deliver solutions for a wide range of soil conditions and provide a seamless service between initial contact and delivery on site.

We view every project as a unique challenge. Our approach is to question the norm and understand what your needs are where we can add value to your overall project delivery. Our people’s expertise in geotechnics will be used to provide you with the most economical solution that guarantees technical performance.