Administration Assistant

HSB Technical Ltd; Gravesend; On-site; GBP 21,000 - 29,000; Full time

Job summary

HSB Technical Ltd is seeking an organised Administrator / Office Administrator to support a busy office in Gravesend. The role involves raising Purchase Orders, managing records and assisting across general admin tasks.

The successful candidate will be proficient with Excel and Outlook, comfortable handling numbers and paperwork, and able to work independently with a proactive approach. Contract role, 9:00am–3:00pm, Monday to Friday.

Qualifications

• Proven experience in an administrative or office-based role.
• Strong organisational and time-management skills.
• Experience with Purchase Orders is advantageous.

Responsibilities

• Raising and processing Purchase Orders (POs) and maintaining accurate records.
• Tracking and checking gas meters, including recording readings and monitoring usage.
• Supporting general office administration and maintaining organised records and documentation.
• Updating spreadsheets, databases and internal systems.
• Checking invoices, paperwork and purchase documentation where required.
• Liaising with suppliers, contractors and internal teams to obtain information and resolve routine queries.
• Monitoring administrative tasks and ensuring they are completed within agreed timescales.
• Assisting with general office coordination and day-to-day operational requirements.
• Providing administrative support to the wider team as required.

Skills

Administrative skills

MS Excel

MS Outlook

Data entry

Attention to detail

Communication

Job description

Position: Administrator / Office Administrator
Location: Gravesend Kent
Rate/Salary: £18.00 per hour
Type: Contract
Hours: Monday to Friday, 9:00am 3:00pm

HSB Technical Ltd is a leading specialist recruiter across Power & Propulsion, Shipbuilding, Shipping & Energy, and Aerospace sectors. We connect skilled professionals with reputable clients in the UK and internationally. Visit our website or LinkedIn to learn more.

Typically this person

We are looking for an organised, reliable and detail-focused Administrator / Office Administrator to provide day-to-day administrative support within a busy office environment. The successful candidate will be confident using computer systems, comfortable working with records and paperwork, and able to manage tasks accurately and efficiently.

Key Responsibilities of:

• Raising and processing Purchase Orders (POs) and maintaining accurate records.
• Tracking and checking gas meters, including recording readings and monitoring usage.
• Supporting general office administration and maintaining organised records and documentation.
• Updating spreadsheets, databases and internal systems.
• Checking invoices, paperwork and purchase documentation where required.
• Liaising with suppliers, contractors and internal teams to obtain information and resolve routine queries.
• Monitoring administrative tasks and ensuring they are completed within agreed timescales.
• Assisting with general office coordination and day-to-day operational requirements.
• Providing administrative support to the wider team as required.

Essential Skills & Qualifications:

• Previous experience in an administrative or office-based role.
• Strong organisational and time-management skills.
• Good attention to detail and accuracy.
• Confident using Microsoft Office, particularly Excel and Outlook.
• Comfortable working with numbers, records and spreadsheets.
• Good written and verbal communication skills.
• Ability to work independently and manage a varied workload.
• Reliable, professional and proactive approach.
• Previous experience raising Purchase Orders would be advantageous.
• Experience monitoring utilities, meters, facilities or similar records would be beneficial.

This vacancy is being advertised by HSB Technical Ltd who have been appointed to act as a recruitment partner for this role.