Administrator

Pertemps Black Country Perms; West Midlands; On-site; GBP 21,000 - 29,000; Full time

Benefits offered by this job

28 days holiday + bank holidays

Job summary

Pertemps Black Country Perms is seeking an organised Administrator to provide day-to-day administrative support to the Project and Site Management teams. This hands-on role suits someone who can juggle a variety of tasks and priorities while keeping projects moving.

The successful candidate will be proactive, highly organised, and comfortable communicating with Project Managers, Site Managers, suppliers and subcontractors. Familiarity with Microsoft Office is essential.

Qualifications

• Confident and capable all-round administrator.
• Highly organised with excellent attention to detail.
• Able to manage multiple tasks and deadlines.
• Proactive and able to use own initiative.
• Good communicator with project managers, site managers, suppliers and subcontractors.

Responsibilities

• Raising Purchase Orders for subcontractors and materials.
• Obtaining and comparing quotations from suppliers and subcontractors.
• Preparing and maintaining Health & Safety files and documentation.
• Arranging site access permits and other access requirements as necessary.
• Managing and coordinating plant hire.
• Preparing and distributing weekly project progress reports.
• Coordinating meetings, appointments and project schedules.
• Maintaining drawing records and ensuring drawings are correctly recorded and managed.
• Providing day-to-day administrative support and communication for Project Managers and Site Managers.
• Acting as a key office contact point for project-related queries.
• Providing general administrative support across the projects team.

Skills

Organised

Attention to detail

Multi-tasking

Proactive

Communication

Microsoft Office

Tools

Microsoft Office

Job description

We are looking for an organised and proactive Administrator to provide day-to-day administrative support to the Project and Site Management teams. This is a varied, hands-on role suited to someone who enjoys being involved across a range of activities and can keep multiple tasks and priorities moving at the same time.

Key Responsibilities

• Raising Purchase Orders for subcontractors and materials
• Obtaining and comparing quotations from suppliers and subcontractors
• Preparing and maintaining Health & Safety files and documentation
• Arranging site access permits and other access requirements as necessary
• Managing and coordinating plant hire
• Preparing and distributing weekly project progress reports
• Coordinating meetings, appointments and project schedules
• Maintaining drawing records, ensuring drawings are correctly recorded and managed
• Providing day-to-day administrative support and communication for Project Managers and Site Managers
• Acting as a key office contact point for project-related queries
• Providing general administrative support across the projects team as required

The successful candidate will be:

• A confident and capable all-round administrator
• Highly organised with excellent attention to detail
• Comfortable managing multiple tasks and deadlines
• Proactive and able to use their own initiative
• A good communicator, comfortable dealing with Project Managers, Site Managers, suppliers and subcontractors
• Confident using Microsoft Office and general computer systems
• Someone who enjoys being hands-on and involved in the day-to-day running of projects
• Able to work calmly under pressure and prioritise effectively
• A team player with a positive, can-do attitude

This is an excellent opportunity for someone who enjoys a varied administration role and wants to become an integral part of a busy project team.

In return the company will provide a fun and friendly place to work, an excellent working environment and 28 days holiday plus bank holidays!