Administrative Assistant

Adecco Portugal; Greater London; Hybrid; GBP 40,000 - 43,000; Full time

Job summary

Adecco is seeking an Administrative Assistant for a six-month temporary role in London (E14). The position offers a hybrid work model and a 37.5-hour week with a daily rate of 155.00. You will support general office tasks and assist with basic bookkeeping and document preparation.

The ideal candidate has 5-7 years in administration, strong communication, organisation, and confidentiality, plus proficiency with Word, Excel and PowerPoint. Executive support experience is highly preferred.

Qualifications

• High school diploma or GED is required.
• 5-7 years of relevant experience in an administrative role is essential.
• Previous experience supporting executives is highly preferred.

Responsibilities

• Performing general office duties such as ordering supplies and maintaining records management systems.
• Handling basic bookkeeping tasks and preparing essential documents, including invoices, reports, memos, letters, and financial statements.
• Filing and retrieving corporate documents, records, and reports to maintain an organised filing system.
• Analysing incoming memos, submissions, and reports to assess their significance and determine appropriate distribution.
• Preparing agendas and coordinating arrangements for meetings, including committee and board sessions.

Skills

Communication

Multitasking

Organisation

Confidentiality

Independence

Mentoring

Microsoft Office (Word, Excel, PowerP)

Education

High school diploma

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Job description

Administrative Assistant
Location: E14.
Contract Type: Temporary. Contract Length: 6 Months. Hybrid - 37.5 hours per week
Daily Rate: 155.00

Are you an experienced administrative professional with a knack for organisation and communication? Our client, a dynamic player in the Energy sector, is seeking a skilled Administrative Assistant to join their team on a temporary basis. This is an exciting opportunity to contribute to a reputable organisation while honing your administrative skills in a fast-paced environment!

Key Responsibilities:

As an Administrative Assistant, you will play a crucial role in ensuring the smooth operation of the office. Your responsibilities will include:

• Performing general office duties such as ordering supplies and maintaining records management systems.
• Handling basic bookkeeping tasks and preparing essential documents, including invoices, reports, memos, letters, and financial statements.
• Filing and retrieving corporate documents, records, and reports to maintain an organised filing system.
• Analysing incoming memos, submissions, and reports to assess their significance and determine appropriate distribution.
• Preparing agendas and coordinating arrangements for meetings, including committee and board sessions.

The ideal candidate will possess the following skills and qualifications:

• Strong verbal and written communication skills, with the ability to convey information clearly and effectively.
• Excellent multitasking abilities and a proactive approach to customer service and interpersonal interactions.
• A high level of organisation and the ability to maintain confidentiality when handling sensitive information.
• Prior experience working independently and managing time efficiently.
• Basic mentoring skills to provide constructive feedback and support to colleagues.
• Proficiency in computer applications such as Microsoft Word, Excel, and PowerPoint.

Education and Experience Requirements:

• A high school diploma or GED is required.
• 5-7 years of relevant experience in an administrative role is essential.
• Previous experience supporting executives is highly preferred.

Adecco is a disability-confident employer. It is important to us that we run an inclusive and accessible recruitment process to support candidates of all backgrounds and all abilities to apply. Adecco is committed to building a supportive environment for you to explore the next steps in your career. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you.

Adecco acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. The Adecco Group UK & Ireland is an Equal Opportunities Employer.

By applying for this role your details will be submitted to Adecco. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.