Administration and Premises Officer (Part Time)

eTeach UK Limited; Greater London; On-site; GBP 9,000; Full time

Job summary

A local educational institution is seeking an Administration and Premises Officer to join the Care Club team. The ideal candidate will manage and record inspections, liaise with service providers, and develop environmental policies. Candidates should have excellent communication skills and experience in premises processes. This is a full-time in-person role based in Shepperton, Greater London, with a salary of approximately £8,980 pro-rata. The position requires collaboration within a supportive team environment.

Benefits

Membership of the Local Government Pension Scheme (LGPS)

Access to professional development and training

Complimentary refreshments and childcare for staff's children

Qualifications

• Excellent communication and customer service skills, including good written and spoken English.
• Good numeracy skills.
• Experience in premises processes, such as scheduled maintenance schemes and health and safety.

Responsibilities

• Manage and record the building, grounds, and equipment inspections.
• Liaise with inspection and servicing providers for timely servicing.
• Maintain a schedule of statutory and non-statutory inspections.
• Conduct weekly walkabouts to identify premises maintenance needs.
• Develop a climate action plan for environmental sustainability.

Skills

Excellent communication & customer service skills

Good numeracy skills

Computer skills including Excel, Word, and Outlook

Experience of premises processes

Job description

We are looking for an Administration and Premises Officer to join our friendly and hard-working team. As a member of the school Care Club Team the candidate should be able to work collaboratively and use their initiative to manage tasks.

Hours of Work: 8.30 to 4.30 pm Thursday and Friday, Term time including INSET days.

Salary: Surrey Pay Grade 4. Full time equivalent - £25,052, which means pro‑ra actual salary of £8,980.

Location: Manor Farm Avenue, Shepperton, TW17 9AD (in‑person role).

The closing date for applications is Wednesday 31st December

Interviews will take place in early January

We reserve the right to close this advertisement earlier, interview and appoint before the date above, if we receive sufficient applications.

KEY RESPONSIBILITIES

Safeguarding

To be aware of and comply with policies and procedures relating to child protection, health and safety, security, confidentiality and data protection, reporting all concerns to the appropriate person.

Administration – Health and Safety and Estate Management

Under the direction of the School Business Manager:

• To manage and record the building, grounds and equipment inspections, to comply with health and safety regulations, including statutory inspections.
• To liaise with the inspection and servicing providers to ensure that servicing and inspections are carried out at the appropriate point in time by the relevant qualified providers.
• To maintain a schedule of statutory and non‑statutory inspections including provider details and frequency required.
• To maintain risk assessments for premises and equipment.
• To conduct a weekly walk‑about to identify premises maintenance requirements and liaise with the Site Team to action them.
• To develop a climate action plan and environmentally friendly policies to support the school to achieve environmental sustainability.

Administration – Resources

• To maintain and order central stock, stationery and reprographics supplies.
• To maintain appropriate Order Requisitions system and place orders in a timely manner.
• To ensure deliveries are checked against delivery notes, raise queries with suppliers, if necessary, ensure secure storage and distribution.

Administration – Other

• To manage the reception service, maintaining front door access control and check‑in security procedures for visitors and contractors and ensure calls are dealt with appropriately.
• Communication with parents incl. via telephone, Tucasi and text.

The Ideal Candidate should have:

• Excellent communication & customer service skills, including good written and spoken English.
• Good numeracy and computer skills including Excel, Word and Outlook.
• Experience of premises processes, such as scheduled Maintenance schemes and Health and Safety.

What We Offer:

• A welcoming and hugely supportive Staff team, Parent and Teachers’ Association and Governing Board.
• Membership of the Local Government Pension Scheme (LGPS).
• Access to London Diocese and Surrey professional development and training.
• A great Staff Room and Garden, complimentary refreshments, free morning and after school wrap‑around childcare for the children of Staff in the school.

Online Checks

By submitting your application, you consent to the school conducting online checks as part of our safeguarding procedures. This may include reviewing publicly available information on social media or other online platforms to ensure alignment with our values and safeguarding standards.

Reference Consent

By submitting your application, you also give consent for us to contact any of your previous employers for a reference, not limited to the two referees you have provided. This will only occur if the references supplied do not meet our safeguarding requirements, in line with statutory guidance.

All posts involving direct contact with children and vulnerable adults are exempt from the Rehabilitation of Offenders Act 1974. Amendments to the Exceptions Order 1975 (2013 & 2020), however, provide that certain spent convictions and cautions are ‘protected’. These are not subject to disclosure to employers and cannot be taken into account. Guidance and criteria on the filtering of these cautions and convictions can be found on the Ministry of Justice website or see here.

Prior to the date of interview, shortlisted candidates will be asked to provide details of all unspent convictions and those that would not be filtered. You may be asked for further information about your criminal history during the recruitment process. If your application is successful, this self-disclosure information will be checked against information from the Disclosure & Barring Service before your appointment is confirmed.

I declare that the information given on this form is correct to the best of my knowledge and belief. I understand that any false statement on this form is an offence and could result in my application being rejected or in summary dismissal and, where relevant, possible referral to the teachers’ misconduct team or the police. I agree that the information I give in connection with this application for employment may be stored and processed for the purpose of personnel management.