Administration and Finance Manager- Woodlands Extra Nursery and Before and After School Club

We Manage Jobs(WMJobs); Stafford; On-site; GBP 60,000 - 80,000; Part time

Job summary

A community-focused nursery and school club located in Stafford is looking for a dedicated Administration and Finance Manager. This role involves essential administrative tasks, managing financial records, and supporting compliance processes within a warm, inclusive environment. The ideal candidate should have excellent organizational skills, experience in financial reporting, and the ability to manage sensitive data securely. Join a passionate team committed to high-quality childcare and early education. Applications close on January 5, 2026.

Qualifications

• Experience in financial reporting, invoicing, reconciliations and monitoring debt.
• HR administration experience including staff records, training compliance and rota/absence tracking.
• Ability to improve processes, streamline workflows and maintain high levels of accuracy.

Responsibilities

• Manage a range of essential administrative and financial tasks.
• Maintain accurate financial records and oversee invoicing and fee systems.
• Coordinate payroll information and support compliance and safeguarding processes.

Skills

Strong administrative background

Financial reporting and invoicing

HR administration experience

GDPR requirements management

Process improvement skills

Strong communication skills

Proactive work attitude

Tools

Nursery or childcare management systems

Job description

Woodlands Nursery and Woodlands Extra—our Ofsted Outstanding nursery and well-established Before & After School Club—are seeking a highly organised, proactive and detail-focused Administration and Finance Manager to join our dedicated team.

This rewarding and varied position is 25 hours per week whole year, based primarily on-site at Woodlands Extra, Wildwood, Stafford during term-time (9am-2:30pm with a 30-minute lunch break) During school holiday closures there is the option to work either remotely or on-site.

In this key role, you will support both the Nursery and the Out-of-School Club by managing a range of essential administrative and financial tasks, including maintaining accurate financial records, overseeing invoicing and fee systems, coordinating payroll information, supporting compliance and safeguarding processes and ensuring the smooth day-to-day running of our office and administrative functions.

You will be supported by a knowledgeable and approachable board of trustees and work alongside an established, highly skilled staff team who are committed to delivering exceptional care, early years education and play opportunities. Woodlands takes pride in being a warm, inclusive and community-centred setting where every team member’s contribution is valued and where high-quality provision for children and families is at the heart of everything we do.

If you are seeking a meaningful administrative role within a supportive environment—where your expertise will help underpin excellent childcare and early education—we would be delighted to hear from you.

We are seeking an individual who can offer the following:

Essential Skills & Experience

• Strong administrative background with excellent organisational and digital skills.
• Experience in financial reporting, invoicing, reconciliations and monitoring debt.
• HR administration experience including staff records, training compliance and rota/absence tracking.
• Confident managing GDPR requirements and sensitive data securely.
• Ability to improve processes, streamline workflows and maintain high levels of accuracy.
• Strong communication skills and the ability to produce clear reports for Trustees.
• Ability to work proactively, prioritise well and meet deadlines in a busy setting.

Desirable

• Experience in Early Years, education or another regulated sector.
• Knowledge of Ofsted, EYFS compliance and safer recruitment standards.
• Experience using nursery or childcare management systems (e.g., INM).

Personal Qualities

• Reliable, professional and discreet.
• Calm under pressure and solution-focused.
• Committed to safeguarding, compliance and high-quality service delivery.

Please see the supporting documentation for the full Job Description and Person Specification.

Closing date for applications is Monday 5th January 2026

Shortlisting will take place on Wednesday 7th January 2026

Interviews will take place on Monday 12th January 2026

For further information, to discuss the role or to send completed application packs, please contact: [e-mail] or telephone [phone]