Admin Officer Public Health Programme

NHS National Services Scotland; Remote; GBP 40,000 - 60,000; Full time

Job summary

A national health organization is seeking a motivated individual for a fixed-term position focused on business support within their Infection Prevention and Control Education team. This role requires excellent organizational and communication skills to facilitate collaboration across various projects. Candidates should have substantial experience in business operations and project management, along with proficiency in M365 tools. The position offers flexible working arrangements and an extensive benefits package.

Benefits

Generous NHS pension scheme

Annual leave increases with service

Health and wellbeing benefits

Life-work balance opportunities

Qualifications

• Extensive experience managing support for meetings and producing minutes.
• Ability to manage work across multiple projects.
• Experience arranging diary appointments and prioritizing workloads.
• Demonstrated integrity and compassion when dealing with others.

Responsibilities

• Support various workstreams within the NMAHP Directorate.
• Collaborate with multiple stakeholders across multidisciplinary teams.

Skills

Business operations experience

Project management

M365 proficiency

Communication skills

Organizational skills

Education

Relevant experience in business support

Tools

Canva

MS Forms

Loop

Job description

Flexible Location: NES is a remote-friendly employer with staff based throughout Scotland. We support office-based and hybrid working arrangements. We welcome conversations about alternative working patterns—please get in touch during the application process to discuss.

Work Pattern: Fixed Term, Full Time, 37 hours per week

As from 1/4/26, the Agenda for Change full-time working week will be reducing from 37 to 36 hours per week. Part time hours will be reduced pro-rata. However, there will be a corresponding increase in the hourly rate so that pay will not be affected.

Fixed-term or Secondment** until 31 March 2028

**For NHS applicants, an NHS secondment will be offered in the first instance. For non-NHS applicants, a fixed-term or secondment would be considered.

You must have eligibility and entitlement to work in the UK which is required to be maintained throughout your period of employment.

Who We Are

NHS Education for Scotland (NES) is the national health board with statutory responsibilities to effect sustainable change through workforce development, education and training across the health and social care system in Scotland, while working at UK level with partner organisations.

The Nursing, Midwifery and Allied Health Professionals (NMAHP) Directorate works to support the education, training and continuing professional development of nurses, midwives, allied health professionals, health and social care chaplains and healthcare support workers. The Directorate is also responsible for providing education, training and workforce development across wider professional groups and disciplines, often in partnership with other agencies, to support key policy drivers.

The Opportunity

We are looking for an enthusiastic and self-motivated individual to join our small but highly talented Infection Prevention and Control Education workstream as part of the wider Public Health programme in the NMAHP Directorate. Working within the business support unit you will be a team player and possess excellent organisational, communication and digital skills.

Do you enjoy working at pace and being adaptive to an ever-changing environment?

Do you enjoy working with a wide range of stakeholders and across a multidisciplinary team?

Do you want to support colleagues in the Directorate and across the organisation, sharing information and expertise, where appropriate, and offering advice and support?

Do you enjoy problem solving and collaborating with others?

Working within the Business Support team you will have the opportunity to bring your unique skills and experience, collaborating across multiple workstreams to support the NMAHP Directorate and the wider NES.

Does this sound like you?

What We Love to See

• Extensive experience working in the field of business operations, including providing business support to meetings and production of formal minutes/action notes.
• Experience of managing work across multiple projects
• Experience of M365 and other IT skills such as for example Canva, MS Forms and Loop
• Experience arranging diary appointments including prioritisation of incoming workload.
• High level of interpersonal, organisational, communication skills (both verbally and in writing)
• Demonstrate honesty, integrity, care and compassion when dealing with others, utilising tact and persuasion skills when necessary
• Ability to work on own initiative, to organise and prioritise own workloads, to meet strict deadlines

Benefits Which Matter

As a valued employee of NHS Scotland, you can enjoy an extensive range of benefits including:

• Life-work balance - with opportunities for flexible working and hybrid working
• Generous NHS pension scheme
• Annual incremental salary progression (up to the maximum of the salary band) plus annual NHS salary scale review
• Annual Leave - 27 Days increasing in line with service plus 8 days public holiday
• NHS discounts and more

Diversity and Inclusion

Developing a successful national service for Scotland is impossible without ensuring we consider the diverse needs, perspectives and backgrounds of everyone in Scotland in our work.

We are focused on hiring the very best talent available for NES, and actively encourage applications from candidates of all backgrounds and aim to ensure everyone is treated fairly, with respect and has a positive recruitment experience – regardless of the outcome.

It’s not essential to be in Admin Officer role right now. You may be returning from a career break (e.g., maternity, paternity, caring for others) or returning after working in another field. Your experiences elsewhere can bring a fresh perspective to our work.

If you are considering applying and feel it would be helpful to discuss this initially, please contact Senior Officer - [e-mail]

Next Steps

**NHS candidates will be considered firstly on a secondment basis, and so are strongly encouraged to discuss this with their current NHS employer at the earliest opportunity, ideally prior to application.

All applicants who are shortlisted for interview will be contacted by e-mail.

In person OR online interviews (including a short presentation) will take place on Monday 9 February 2026. The presentation topic will be sent to candidates selected for interview.

For further information please refer to the Job Information Pack below.

Unless otherwise stated the deadline for applications is 23:59 hours on the closing date. Please note, CVs will not be accepted.

1. Please be advised that if you are successful in being offered the role following the recruitment process, you will be expected to attend the office prior to your start date to complete face-to-face pre-employment checks. If you require any adjustments to support this, please let us know.
2. To work in the United Kingdom, there is a legal requirement for an individual to demonstrate that they have the relevant permission to work in the country. This permission is, without exception, granted by the UK Visa and Immigrations Service.

As part of the pre-employment checks for a preferred candidate, NHS Scotland Boards will check your entitlement to work in the UK. It can be evidenced through a number of routes including specific types of visa as well as EU settled and pre-settled status. To find out more about these routes of permission, please refer to the GOV.UK website here.

For specific types of post, if you do not have the necessary eligibility to work in the UK, it might be possible (though not guaranteed) to secure sponsorship via a UK Skilled Worker/Health & Care Worker Visa. However, this is only possible if the employer is a licensed Sponsor, and if the post does not fall below the current minimum salary threshold or ‘going rate’. Further information on these criteria can be found here.

It is ESSENTIAL that you have checked that you either already have an appropriate right to work in the UK or that the post would be eligible to be sponsored BEFOREsubmitting your application form.

If you have any queries regarding the NHS Scotland National Recruitment Portal or the recruitment process, please don't hesitate to contact our recruitment partners, the East Region Recruitment Service, at: [e-mail]