Admin Officer

Ministry of Justice; Leicester; Hybrid; GBP 40,000 - 60,000; Full time

Job summary

A governmental body in the UK is seeking a specialist to join their National Security Division. The role offers hybrid working arrangements, requiring the successful candidate to undergo police vetting. Responsibilities include providing administrative support and management assistance. Essential qualifications include NVQ Level 2 and GCSEs in English and Maths. Candidates must be prepared for security checks and a six-month probation period upon appointment. This role aims to contribute to the quality of public service delivery.

Benefits

25 days annual leave increasing to 30 days

Local Government Pension Scheme

Training and development opportunities

Employee-run networks for minority groups

Flexible working policies

Childcare support

Paid parental leave

Free annual sight tests

Qualifications

• Demonstrate previous administration experience and support for a quality service.
• Possess NVQ Level 2 or equivalent and relevant GCSE qualifications.
• Proficient in Microsoft applications required for the role.

Skills

Administration experience

Management support activities

IT Skills: Microsoft Word, Excel, Outlook, PowerPoint

Education

NVQ Level 2 or equivalent

GCSE Grade A-C in English and Maths

Job description

This is a specialist role within the National Security Division (NSD). On appointment you will be required to undergo Police NPPV vetting checks. The MoJ offers Hybrid Working arrangements where business need allows. This is an informal, non‑contractual form of flexible working that blends working from your base location, different MoJ sites and/or from home (please be aware that this role can only be worked in the UK and not overseas). Some roles will not be suitable for Hybrid Working. Similarly, Hybrid Working will not suit everyone's circumstances. Arrangements will be discussed and agreed with the successful candidate(s) and subject to regular review. For nationally advertised roles, the successful candidate(s) will be appointed to a MoJ office location, which may include their nearest Justice Collaboration Centre or Justice Satellite Office. This will be discussed and agreed on the completion of pre‑employment checks. Some of MoJ's terms and conditions of service are changing as part of Civil Service reform. The changes will apply to staff joining MoJ who are new to the Civil Service. Staff joining MoJ from other civil service employers will transfer onto the new MoJ terms if they are already on 'modernised' terms in their current post or onto 'unmodernised' MoJ terms if they are on 'unmodernised' terms at their current post. Details will be available if an offer is made. Standard full time working hours are 37 hours per week excluding breaks which are unpaid. HMPPS welcomes part‑time, flexible and job‑sharing working patterns, where they meet the demands of the role and business needs. All applications for part‑time, flexible and job‑sharing working patterns will be considered in accordance with the HMPPS' Flexible Working policy.

Essential Experience

• Demonstrate previous administration experience, and experience of providing a wide range of management support activities.
• Evidence of providing support and assistance to colleagues in delivering a quality service.

Technical requirements

• NVQ Level 2 or equivalent
• GCSE Grade A-C in English and Maths (or equivalent)
• IT Skills; Microsoft: Word, Excel, Outlook, and PowerPoint (or equivalent i.e. Lotus Notes)

Minimum Eligibility

All candidates are subject to security and identity checks prior to taking up post. All external candidates are subject to 6 months' probation. Internal candidates are subject to probation if they have not already served a probationary period within HMPPS. All staff are required to declare whether they are a member of a group or organisation which HMPPS consider to be racist.

Salary

If you are an external candidate, the starting wage will be the lowest pay point of the Pay Band advertised. If you are a current civil servant you will usually come over on your existing pay providing it is in the role salary range.

Benefits

• Annual Leave: 25 days on appointment, increasing to 30 days after five years of service, plus public holidays. Leave for part‑time and job‑share posts will be calculated on a pro‑rata basis.
• Pension: The National Probation Service is covered by the Local Government Pension Scheme (LGPS) run through the Greater Manchester Pension Fund (GMPF).
• Training: The Ministry of Justice is committed to staff development and offers an extensive range of training and development opportunities.
• Networks: The opportunity to join employee‑run networks that have been established to provide advice and support and to enable the views of employees from minority groups to be expressed directly to senior management. Networks exist for employees of minority ethnic origin, employees with disabilities, employees with caring responsibilities, women employees, and lesbian, gay, bisexual and transgender employees.
• Family Friendly policies: Opportunities to work reduced hours or job share.
• Flexible benefits: Voluntary benefits, retail vouchers and discounts on a range of goods and services.
• Childcare support: Eligibility for alternative government childcare support schemes and Tax Free Childcare, with further information available at www.GOV.UK or Childcare Choices.
• Paid parental leave: Paternity, adoption and maternity leave.
• Free annual sight tests for employees who use computer screens.

Working for the Civil Service

The Civil Service Code sets out the standards of behaviour expected of civil servants. We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles.

• To Transformative Business Services (0345 241 5358 Monday to Friday 8am - 6pm or email [e-mail])
• To Ministry of Justice Resourcing team ([e-mail])
• To the Civil Service Commission (details available here)

As a Disability Confident employer, MoJ are committed to providing everyone with the opportunity to demonstrate their skills, talent and abilities, by making adjustments throughout all elements of the recruitment process and in the workplace. MoJ are able to offer an interview to disabled candidates who meet the minimum selection criteria, except in a limited number of campaigns. You will be able to request reasonable adjustments to the recruitment process within the application form. If you need additional help completing the application form, please contact the TBS Recruitment Enquiries Team. For more information on applying for a role as a candidate with a disability or long‑term condition, please watch our animated videos.

Diversity & Inclusion

The Civil Service is committed to attract, retain and invest in talent wherever it is found. To learn more please see the Civil Service People Plan and the Civil Service Diversity and Inclusion Strategy. A Great Place to Work for Veterans – The "Making the Civil Service a Great Place to work for veterans" initiative includes a guaranteed interview scheme to those who meet the minimum criteria to provide eligible former members of the Armed Forces with opportunities to secure rewarding jobs. Allowing veterans to continue to serve their country, and to bring highly skilled individuals with a broad range of experience into the Civil Service in an environment which recognises and values your previous service in the Armed Forces. For further details about the initiative and eligibility requirements visit https://www.gov.uk/government/news/making-the-civil-service-a-great-place-to-work-for-veterans

Redeployment Interview Scheme

Civil Service departments are expected to explore redeployment opportunities before making an individual redundant. The MoJ is committed, as part of the Redeployment Interview Scheme, to providing opportunities to those who are 'at risk of redundancy'.

Possible Face to Face Interviews

Centre City Tower, 19th Floor, 5-7 Hill Street, Birmingham, B5 4UA. Dates TBC.

Behaviours

• Delivering at Pace
• Developing Self and Others
• Making Effective Decisions
• Strengths – Strengths will be assessed but these are not shared in advance. To learn more about Strengths and how they are assessed please click here.

Security Checks

Level of security checks required: DBS Standard Counter Terrorism Check (CTC).