Admin Assistant

Greater Manchester Mental Health NHS Foundation Trust; Hindley; On-site; GBP 20,000 - 25,000; Full time

Job summary

A healthcare organization in Hindley is looking for an efficient administrator to support the Community Mental Health Team. You will manage correspondence, maintain records, and ensure the smooth operation of administrative tasks. The ideal candidate will have strong organizational skills and experience with data entry. This role offers opportunities for professional development and contributes to vital mental health services in the community.

Benefits

Opportunities for professional development

Engaging work environment

Contribution to mental health services

Qualifications

• Experience in administrative roles with a focus on mental health.
• Ability to maintain filing systems and client records.
• Strong organizational skills to coordinate team information.

Responsibilities

• Provide administrative support to the clinical team.
• Handle incoming referrals and correspondence efficiently.
• Maintain data quality within the patient record system.

Skills

Efficient communication

Data entry accuracy

Organizational skills

Tools

PARIS computerized system

Job description

To provide an efficient and effective administrative service within the Community Mental Health Team, to carry out all administrative tasks in relation to the role. This includes answering telephone calls to patients, relatives and various clinical staff and professionals to provide an efficient mental health service whilst carrying out a variety of administrative tasks as directed by your Line Manager.

Please note - This role is not eligible for sponsorship unless you meet criteria by temporary exemption from current changes to immigration rules put in force on 22/07/2025. Separate provisions are applied to workers who have been sponsored and held continuously Skilled Worker visa since prior to 04/04/2024.

• Provide admin support to the clinical team in relation to clinical correspondence.
• Dealing with all incoming referrals to the service.
• Dealing with all incoming and outgoing mail, processing, distributing and responding within limits.
• Ensure that sufficient stocks of stationery are available to meet the needs of the team without resorting to stockpiling.
• Co-ordinate and facilitate the dissemination of information to and from the team.
• Dealing efficiently, precisely and courteously with telephone callers.
• Maintaining filing systems that are appropriate to the needs of the service.
• Maintain client records for data inputting onto health and social services computer systems.
• Maintain records of referrals and discharges for statistical purposes and enter onto Paris computerised system accurately and timely.
• Scan on all appropriate documentation to update patient records.
• Recording messages accurately for all team members.
• Typing of correspondence, amending the format and grammar as necessary within the PARIS computerised system.
• Develop an understanding of the patient record system (PARIS) and have responsibility for maintaining data quality.

Greater Manchester Mental Health (GMMH) Foundation Trust employs over 6,400 members of staff, who deliver services from more than 160 locations. We provide inpatient and community-based mental health care for people living in Bolton, the city of Manchester, Salford, Trafford and the borough of Wigan, and a wide range of specialist mental health and substance misuse services across Greater Manchester, the north west of England and beyond. Greater Manchester is one of the world's most innovative, original and exciting places to live and work. From the beauty of the surrounding countryside to the heart of the vibrant inner city with great shopping, entertainment and dining options. Wherever you go you will experience a great northern welcome with people famed for their warmth, humour and generosity. Our people enjoy their work, have opportunities to learn and develop their skills and are encouraged to generate new ideas that improve care for our service users.

For further details / informal visits contact: Name: Emma Baker Job title: Office Manager Email address: [e-mail] Telephone number: 07942 631657