Accounts Payable & Reconciliation Assistant

1st Choice Staff Recruitment; Peterborough; Hybrid; Full time

Job summary

A recruitment agency is seeking an Accounts Payable & Reconciliation Assistant in Peterborough to support payment and reconciliation processes. This hybrid role involves managing regular payment runs, maintaining accurate reconciliations, and liaising with Treasury. Ideal candidates will have experience in finance and proficiency in SAP. Strong organizational skills and attention to detail are crucial. The contract starts as temporary and could become permanent, working 37 hours weekly.

Qualifications

• Experience in accounts payable, finance administration, or reconciliation.
• Proficient with financial systems like SAP.
• Strong attention to detail and accuracy.

Responsibilities

• Manage supplier and partner payment runs ensuring timely processing.
• Prepare supplier payment runs in compliance with internal controls.
• Liaise with Treasury for payment authorisation.
• Maintain reconciliations accurately and timely.
• Reconcile Barclaycard control accounts and resolve outstanding items.
• Onboard new procurement cardholders and provide training.
• Administer monthly data interfaces and ensure accurate reconciliation.
• Process VAT reclaims for late transactions.
• Conduct monthly audits of VAT invoices and procurement card expenditure.

Skills

SAP proficiency

Attention to detail

Organizational skills

Communication skills

Deadline management

Tools

SAP

Bottomline

Job description

Accounts Payable & Reconciliation Assistant

Location: Peterborough (Hybrid - 2-3 days per week in the office)

Contract: Temp to Perm, initially 12 weeks

Hours: 37 hours per week, Monday to Friday

Pay Rate: £13.52 per hour

Our client is seeking an Accounts Payable and Reconciliation Assistant to join their finance team on a temporary basis. This hybrid role offers a great opportunity to work within a busy finance function, supporting essential payment and reconciliation processes.

Key Responsibilities

• Manage regular supplier and network partner payment runs, ensuring timely and accurate processing.
• Prepare supplier payment runs using SAP and Bottomline, maintaining full compliance with internal controls.
• Liaise with Treasury to secure authorisation and confirm availability of funds for payments.
• Maintain bank and control accounts, ensuring reconciliations are completed accurately and within agreed timelines.
• Reconcile Barclaycard control accounts and work with cardholders to clear outstanding items.
• Manage the onboarding of new procurement cardholders and approvers, including training and system setup.
• Maintain accurate procurement cardholder data and provide ongoing support to users and approvers.
• Administer monthly data interfaces, ensuring accurate reconciliation in SAP and timely reporting to the business.
• Process VAT reclaims for late-coded or post-month-end transactions.
• Conduct monthly audits of VAT invoices and procurement card expenditure to identify non-compliance or misuse.

About You

• Previous experience in an accounts payable, finance administration, or reconciliation role.
• Proficiency with SAP or similar financial systems.
• Strong attention to detail and a commitment to accuracy.
• Excellent organisational and communication skills.
• Ability to manage deadlines and work effectively both independently and as part of a team.

Please note that at times due to the volume of applications we may not be able to respond to each person individually. If you do not hear from us within 7 days we're sorry you have not been successful this time. Please do not let this stop you applying for other positions you may be suitable for. Good Luck!

1st Choice Staff Recruitment is an equal opportunities employer and acts as both an Employment Agency & Business