Accounts Assistant

William Reed Ltd; Fernhill; Hybrid; GBP 25,000 - 35,000; Full time

Job summary

A respected publishing company is looking for an Accounts Assistant to join their Gatwick team for a 12-month contract. The candidate will manage the Purchase Ledger while ensuring smooth financial processes and utilizing excellent communication and organizational skills. The ideal candidate will have experience in a high-volume, multi-currency environment and proficiency in accounting software. This role offers a supportive workplace culture and attractive benefits to maintain work/life balance.

Benefits

25 days annual leave

Hybrid working opportunity

Contributory pension

Life assurance

Well-being benefits

Qualifications

• Previous experience in a similar role.
• Proficiency in accounting software, preferably SUN.
• Experience with online expenses management systems, like Expensify.

Responsibilities

• Manage Purchase Ledger efficiently and accurately.
• Prepare weekly BACS and foreign payment runs.
• Check and upload staff expenses using Expensify.

Skills

Excellent communication

Organisational skills

Attention to detail

Proficiency in accounting software

Invoice workflow systems

Education

Experience in high-volume, multi-currency office

Experience in publishing/events industry

Experience in small-to-mid-sized business

Tools

SUN accounting software

Expensify for expense management

Job description

Job Overview

Do you have experience in a fast‑paced, multi‑currency Accounts department dealing with purchase ledgers, payments and expenses? Are you an excellent communicator at all levels and have you used accounting software, invoice workflow and online expenses management systems? If so, apply now, as we are looking for an Accounts Assistant to join our Gatwick team for a 12‑month fixed‑term contract. You will manage the Purchase Ledger efficiently and accurately, ensuring smooth financial processes and use your excellent communication and organisational skills to support internal stakeholders, external clients, and the wider finance team under the guidance of the AP & Payroll Manager.

Responsibilities

• Purchase Ledger:
  • Coding of non‑PO invoices via the V1 system for internal approval
  • Raising and resolving queries internally and externally, to include resolving ad‑hoc queries on the invoice workflow system
  • Setting up new supplier requests on the workflow system
  • Following up internal approvals on the invoice workflow system
  • Reconciling supplier accounts for all companies
  • Managing finance query inbox and contacting suppliers to assist in the resolution of outstanding queries
  • Preparing and maintaining Purchase Ledger manuals
• Payments:
  • Preparing weekly BACS payment runs
  • Preparing weekly foreign payment runs
  • Executing other ad‑hoc payments
• Expenses:
  • Checking and uploading staff expenses via the online system, Expensify, ensuring company expense policies are adhered to
  • Being a super‑user for Expensify, providing training where necessary and setting up new employees
• Other administrative duties:
  • Maintaining a high level of internal and external customer service
  • Updating and managing the William Reed coding and authorisation policy
  • Other ad‑hoc administration and finance duties as required to support the finance team

Qualifications

• Previous experience doing a similar role within a high‑volume, multi‑currency office environment
• Proficiency in accounting software, preferably SUN, and a good level of IT literacy
• Experience of invoice workflow systems and online expenses management systems (Expensify is desirable)
• Excellent communication and relationship‑building skills
• An ability to prioritise and excellent organisational skills
• Top‑quality attention to detail
• Experience in a similar publishing / events company is a bonus
• Experience working within a small‑to‑mid‑sized business is preferred

Benefits

• 25 days annual leave in addition to bank holidays, increasing by one additional day after 6 years, up to a maximum of 30 days (pro‑rata for part‑time/contract)
• Additional day of leave – the "MeDay" for cultural celebrations or birthdays
• Volunteer day for supporting a chosen charity
• Opportunity for hybrid working
• Contributory pension
• Life assurance scheme
• Group income protection
• Enhanced family‑friendly leave pay entitlements
• Well‑being benefits, including a health‑care cash plan, employee assistance programme, virtual GP service, and access to health & wellbeing resources and tools
• Cycle to work scheme
• Electric car scheme

We provide a supportive work environment and are committed to maintaining a healthy work/life balance for all of our employees. Working for William Reed means that you will be joining a stable organisation that is committed to developing its employees and brands.

We warmly welcome and encourage applications from talented individuals of all backgrounds and characteristics. If you need any support in accessing this opportunity, please do not hesitate to discuss this with us.