Hybrid Executive & Ops Project Lead

Alice & Bob; Paris; On-site; EUR 55,000 - 75,000; Full time

Benefits offered by this job

BSPCE plan

Flexible remote policy

Parental plan

Urban Sports Club

Meal vouchers Swile

Health coverage Alan

Kitchen fully stocked

French language courses

Job summary

Alice & Bob continues to grow, the Executive Assistant & Ops Project Manager enables leaders to focus on strategic priorities by driving operational projects from scoping to delivery and by owning scheduling, travel, and day-to-day coordination.

Reporting to the Chief of Staff, you will partner with the Leadership Team to manage calendars, coordinate complex travel, run cross-functional projects, and organize leadership rhythms, meetings, notes, and reports.

Qualifications

• 2–3+ years of experience in an Executive Assistant, Operations, Project Coordination, or Project Management role.
• Bachelor’s degree or equivalent experience.
• Strong written and verbal communication in both French and English.
• Excellent organizational and prioritization skills.
• Ability to manage multiple stakeholders simultaneously.
• High level of autonomy and ownership.
• Proficiency with project tracking, calendar management, travel booking, and presentation/tools.
• Proven project management skills: scoping, planning, prioritization, stakeholder coordination, risk tracking, and follow-through.

Responsibilities

• Manage executive calendars and meeting coordination.
• Coordinate travel and provide operational support.
• Handle expense follow-ups, bookings, and room logistics.
• Prepare and format documents, presentations, and decks.
• Lead operational projects for the Leadership Team from kickoff to delivery.
• Coordinate stakeholders across departments, track deliverables and dependencies.
• Run the Leadership Team's operating rhythm (meetings, reviews, prep, materials).
• Take meeting notes, track decisions and actions, and follow up to closure.
• Build trackers and dashboards giving the Leadership Team a clear view of ongoing initiatives.
• Identify recurring friction points and propose process improvements.
• Plan and execute team and department offsites, leadership seminars, and events.
• Coordinate external conferences and multi-day workshops.

Skills

Calendar management

Travel coordination

Project coordination

Stakeholder management

Meeting facilitation

Education

Bachelor’s degree or equivalent

Tools

PowerPoint

Excel

Project tracking tools

Calendar software

Job description

Alice & Bob continues to grow, the Executive Assistant & Ops Project Manager enables leaders to focus on strategic priorities by driving operational projects from scoping to delivery and by owning scheduling, travel, and day-to-day coordination.

Reporting to the Chief of Staff, you will partner with the Leadership Team to manage calendars, coordinate complex travel, run cross-functional projects, and organize leadership rhythms, meetings, notes, and reports.