Executive Sales Secretary – EMEA & Italy Support

Hitachi; Boulogne-Billancourt; On-site; EUR 45,000 - 65,000; Full time

Job summary

Hitachi Vantara is seeking an experienced Executive Assistant to provide high‑level support to the Southern Region VP and the Italy Country Manager. You will coordinate calendars, travel, and meetings, liaise with sales leadership, and assist with tenders and POs in a fast-paced, international environment.

The role requires fluent English and Italian, discretion with confidential information, and the ability to manage multiple priorities across cross-functional teams.

Qualifications

• Proven experience in an Executive Assistant or Secretary role within a multinational environment.
• Experience supporting senior executives and sales leadership.
• Excellent organizational and time-management abilities with multitasking.
• Experience coordinating events, meetings and travel.
• Experience supporting tenders, RFPs, purchase orders or sales admin is highly desirable.
• Fluent English and Italian; additional languages an advantage.

Responsibilities

• Manage complex and frequently changing calendars.
• Coordinate internal meetings, leadership meetings and business reviews.
• Arrange travel with detailed itineraries.
• Handle confidential information with discretion.
• Support the Italian sales organization.
• Assist with tenders/RFPs, POs and sales administration as needed.
• Plan leadership and team events and company-wide initiatives.

Skills

Executive support

Senior stakeholder support

Organizational skills

Event coordination

Travel coordination

Tender/RFP support

PO processing

Attention to detail

Proactive problem solving

English & Italian fluency

Job description

Hitachi Vantara is seeking an experienced Executive Assistant to provide high‑level support to the Southern Region VP and the Italy Country Manager. You will coordinate calendars, travel, and meetings, liaise with sales leadership, and assist with tenders and POs in a fast-paced, international environment.

The role requires fluent English and Italian, discretion with confidential information, and the ability to manage multiple priorities across cross-functional teams.