Executive Sales Secretary – Southern Region & Italy

Hitachi; Boulogne-Billancourt; On-site; EUR 45,000 - 65,000; Full time

Job summary

Hitachi Vantara is seeking an experienced Executive Assistant to provide high‑level support to the Southern Region VP and the Italy Country Manager. You will coordinate calendars, travel, and meetings, liaise with sales leadership, and assist with tenders and POs in a fast-paced, international environment.

The role requires fluent English and Italian, discretion with confidential information, and the ability to manage multiple priorities across cross-functional teams.

Qualifications

• Proven experience in an Executive Assistant or Secretary role within a multinational environment.
• Experience supporting senior executives and sales leadership.
• Excellent organizational and time-management abilities with multitasking.
• Experience coordinating events, meetings and travel.
• Experience supporting tenders, RFPs, purchase orders or sales admin is highly desirable.
• Fluent English and Italian; additional languages an advantage.

Responsibilities

• Manage complex and frequently changing calendars.
• Coordinate internal meetings, leadership meetings and business reviews.
• Arrange travel with detailed itineraries.
• Handle confidential information with discretion.
• Support the Italian sales organization.
• Assist with tenders/RFPs, POs and sales administration as needed.
• Plan leadership and team events and company-wide initiatives.

Skills

Executive support

Senior stakeholder support

Organizational skills

Event coordination

Travel coordination

Tender/RFP support

PO processing

Attention to detail

Proactive problem solving

English & Italian fluency

Job description

Function

EMEA Sales

Our Company

We’re Hitachi Vantara, the data foundation trusted by the world’s innovators. Our resilient, high-performance data infrastructure means that customers – from banks to theme parks – can focus on achieving the incredible with data.

If you’ve seen the Las Vegas Sphere, you’ve seen just one example of how we empower businesses to automate, optimize, innovate – and wow their customers. Right now, we’re laying the foundation for our next wave of growth.We’re looking for people who love being part of a diverse, global team – and who get excited about making a real-world impact with data.

Job description

About the Role

Hitachi Vantara is looking for a highly organised, proactive and detail-oriented Sales Executive Secretary to provide support to the Regional Vice President (RVP) for the Southern Region and the Italy Country Manager.

This role will act as a key coordination point across leadership, sales and internal teams, ensuring smooth day-to-day operations while supporting business priorities, customer activities, tenders and leadership initiatives.

The successful candidate will be comfortable working in a fast-paced, international environment, managing multiple priorities with discretion, and interacting confidently with senior leaders and stakeholders.

Key Responsibilities

• Manage complex and frequently changing calendars

• Coordinate internal and external meetings, leadership meetings and business reviews.

• Organise travel arrangements, including flights, accommodation, transportation and detailed itineraries.

• Handle confidential information with a high level of discretion and professionalism.

• Provide support to the Italian sales organisation

• Support the preparation, coordination and submission of tenders/RFPs, working with Sales, Finance, Legal, Operations and other relevant teams.

• Support the creation and processing of POs

• Plan and coordinate leadership events, sales meetings, team meetings and company-wide initiatives.

Key Skills & Experience

• Previous experience in an Executive Assistant, Secretary role, preferably within a multinational organisation.
• Experience supporting senior executives and/or sales leadership.
• Strong organisational and time-management skills, with the ability to manage multiple priorities simultaneously.
• Experience coordinating events, meetings and travel.
• Experience supporting tenders, RFPs, purchase orders or sales administration is highly desirable.
• Strong attention to detail and follow-through.
• Proactive approach with the ability to anticipate needs and solve problems independently.
• Fluent English and Italian communication skills; additional languages are an advantage.

About us

We’re a global team of innovators. Together, we harness engineering excellence and passion for insight to co-create meaningful solutions to complex challenges. We turn organizations into data-driven leaders that can a make positive impact on their industries and society. If you believe that innovation can inspire the future, this is the place to fulfil your purpose and achieve your potential.

Fostering innovation through diverse perspectives

Hitachi is a global company operating across a wide range of industries and regions. One of the things that sets Hitachi apart is the diversity of our business and people, which drives our innovation and growth.

We are committed to building an inclusive culture based on mutual respect and merit-based systems. We believe that when people feel valued, heard, and safe to express themselves, they do the best work.

How we look after you

• We help take care of your today and tomorrow with industry-leading benefits, support, and services that look after your holistic health and wellbeing.
• We’re also champions of life balance and offer flexible arrangements that work for you (role and location dependent).
• We’re always looking for new ways of working that bring out our best, which leads to unexpected ideas.
• So here, you’ll experience a sense of belonging, and discover autonomy, freedom, and ownership as you work alongside talented people you enjoy sharing knowledge with.

We’re proud to say we’re an equal opportunity employer and welcome all applicants for employment without attention to race, colour, religion, sex, sexual orientation, gender identity, national origin, veteran, age, disability status or any other protected characteristic. Should you need reasonable accommodations during the recruitment process, please let us know so that we can do our best to set you up for success.