Executive Assistant to Leadership Team – Remote Ready

Alice & Bob; Paris; Hybride; EUR 55 000 - 75 000; Plein temps

Avantages offerts par ce poste

BSPCE plan

Direct IP Bonuses

Flexible remote policy

Parental plan with additional benefits

Urban Sports Club

Moka.care mental health support

25 days vacation + RTT

Transport cost coverage

Health coverage with Alan

Swile meal vouchers

French language courses

Résumé du poste

Alice & Bob in Paris is seeking an experienced Executive Assistant to the Leadership Team to enable leaders to focus on strategic priorities by taking ownership of scheduling, travel, events, and day-to-day coordination.

Reporting to the Chief of Staff, you will partner across the Leadership Team to ensure complex logistics are handled smoothly with high attention to detail. 2–3+ years relevant experience, bilingual FR/EN, strong organizational skills.

Qualifications

• 2–3+ years of experience in an Executive Assistant, Office Management, or Project Coordination role.
• Bachelor’s degree or equivalent experience.
• Strong written and verbal communication in French and English.
• Excellent organizational and prioritization skills.
• High attention to detail and reliability under changing priorities.
• Ability to manage multiple stakeholders simultaneously.
• High level of autonomy and ownership.
• Comfort with high-visibility executive support and operational tasks.
• Proficiency with calendar management, travel booking, and presentation tools.

Responsabilités

• Manage complex calendars and meeting coordination.
• Coordinate and optimize busy executive calendars and high-complexity meetings.
• Anticipate scheduling conflicts and resolve them proactively.
• Coordinate business travel end-to-end (domestic and international).
• Organize internal and external events (offsites, leadership seminars, conferences).
• Support office layout and seating projects with IT and Office Management.
• Provide high-reliability operational support (expenses, room logistics, documents, decks).
• Take meeting notes and follow up on action items.

Connaissances

Calendar management

Travel booking

Event coordination

Note taking

Documentation & presentations

English/French communication

Formation

Bachelor’s degree or equivalent

Outils

Office suites

Presentation software

Description du poste

Alice & Bob in Paris is seeking an experienced Executive Assistant to the Leadership Team to enable leaders to focus on strategic priorities by taking ownership of scheduling, travel, events, and day-to-day coordination.

Reporting to the Chief of Staff, you will partner across the Leadership Team to ensure complex logistics are handled smoothly with high attention to detail. 2–3+ years relevant experience, bilingual FR/EN, strong organizational skills.