Executive Assistant to Director — Multi-Site Coordination

Jobtailor; France; À distance; EUR 32 000 - 42 000; Plein temps

Résumé du poste

Jobtailor in France seeks an experienced executive assistant to support the Director and the Executive Committee across multiple sites. You will manage schedules, organize meetings and events, and handle confidential information with discretion.

You will draft correspondence, monitor budgets and office operations, and liaise with departments to ensure smooth administrative workflows. Proficiency in Office 365 and strong service orientation are essential.

Qualifications

• A minimum two-year post-secondary qualification in secretarial studies or executive assistance.
• At least 3 years of proven experience in a similar role.
• Strong attention to detail, organizational skills, and ability to prioritize.
• Ability to work under pressure and independently.
• Excellent interpersonal skills and a strong service orientation.
• Discretion, versatility, and agility.
• Good listening skills and a professional appearance.
• Excellent command of Office 365 productivity tools.
• Strong written communication and spelling skills.
• Comfortable working with numbers.
• Interest in IT, including AI.
• Mobility and ability to work in a multi-site environment.

Responsabilités

• Support the Director in day-to-day responsibilities.
• Manage the Executive Committee's administrative operations and provide broad support.
• Organize and coordinate confidential information and communications.
• Draft and format correspondence.
• Manage schedules and organize meetings and events for 9 Executive Committee members.
• Organize and manage information and documents.
• Receive and distribute mail.
• Administer general services, including supplies and inventory.
• Monitor service providers (office staff, couriers).
• Monitor operating budgets.
• Liaise with institutional relations.
• Contribute to annual reporting.
• Assist with organizing company events.
• Monitor meal voucher orders for Keolis SA PMAD employees.
• Track working hours and leave for KSA employees.
• Provide administrative support for files or committees.
• Maintain daily contact with departments and stakeholders.

Connaissances

Executive Assistance

Office 365 Proficiency

Organizational Skills

Discretion

Formation

Bac+2 in Secretarial Studies / Executive Assistance

Outils

Office 365

Description du poste

Jobtailor in France seeks an experienced executive assistant to support the Director and the Executive Committee across multiple sites. You will manage schedules, organize meetings and events, and handle confidential information with discretion.

You will draft correspondence, monitor budgets and office operations, and liaise with departments to ensure smooth administrative workflows. Proficiency in Office 365 and strong service orientation are essential.