Executive Assistant (H/F)

Devoteam; Levallois-Perret; Sur place; EUR 50 000 - 62 000; Plein temps

Résumé du poste

Devoteam is seeking an experienced Executive Assistant to support the founders in their day-to-day activities, managing calendars, coordinating interactions with senior stakeholders and ensuring the smooth operation of the Executive Office in a fast-paced international environment.

You will organize domestic and international travel, welcome visitors, coordinate meetings, and serve as the main point of contact for executives and external partners.

Qualifications

• 5+ years of experience as an Executive Assistant supporting senior executives
• Fluent in French and English (spoken and written)
• Excellent organizational and prioritization skills
• Ability to manage multiple requests and meet deadlines
• Strong discretion and integrity
• Proactive, adaptable and resilient in a demanding environment
• Team player with strong relationship-building skills
• Proficient with Google Workspace

Responsabilités

• Manage complex calendars and scheduling
• Handle emails and follow-up actions
• Organize domestic and international travel
• Welcome visitors and coordinate logistics
• Coordinate executive meetings and governance meetings
• Main point of contact for senior stakeholders
• Prepare expense reports and corporate card administration
• Provide support to other Executive Committee members when needed
• Contribute to optimization of the Executive Office

Connaissances

Executive support

Bilingual French English

Calendar management

Discretion & confidentiality

Communication & relationship-building

Google Workspace proficiency

Organizational skills

Outils

Google Workspace

Description du poste

Job Description

About the Role

We are looking for an experienced Executive Assistant to support Devoteam's founders in their day-to-day activities.

As a trusted partner, you will play a key role in ensuring the smooth running of the Executive Office. You will proactively manage priorities, coordinate interactions with senior stakeholders and contribute to the efficiency of the Founders' daily agenda in a fast-paced international environment.

Your Responsibilities

• Manage complex calendars, scheduling meetings, videoconferences, interviews and appointments while handling competing priorities and last-minute changes
• Manage and prioritize emails and support the follow-up of key actions
• Organize domestic and international business travel
• Welcome and assist internal and external visitors to the Executive Office
• Coordinate internal meetings (Executive Committee, Group financial meetings and other governance meetings) as well as external appointments, including room bookings and logistics
• Act as the main point of contact for senior internal and external stakeholders, including clients, partners, candidates and executives
• Prepare and manage expense reports and corporate card administration
• Provide occasional support to other Executive Committee members when needed
• Contribute to the organization and optimization of the Executive Office in collaboration with General Services

Qualifications

You have at least 5 years of experience as an Executive Assistant supporting senior executives, a CEO or a leadership team in a dynamic, fast-paced environment.

You are recognized for your professionalism, strong sense of priorities and ability to anticipate needs. You build trusted relationships with a wide range of stakeholders while handling sensitive information with the highest level of discretion.

What we’re looking for?

• Fluent French & English (spoken and written)
• Excellent organizational and prioritization skills
• Ability to manage multiple requests simultaneously while meeting deadlines
• Strong communication and interpersonal skills
• High level of discretion, integrity and confidentiality
• Proactive mindset with the ability to anticipate needs and take initiative
• Flexibility, adaptability and resilience in a demanding environment
• Strong attention to detail and a solution-oriented approach
• Team player with a positive attitude and excellent relationship-building skills
• Excellent command of digital tools, particularly Google Workspace, with a strong interest in digital technologies

Additional Information

Devoteam Group is committed to equal opportunity, merit-based career advancement for all employees, and actively combats all forms of discrimination. We strongly believe that diversity drives creativity, dynamism, and excellence across our organization. All our positions are open to candidates with disabilities