Senior Executive Assistant & Office Operations Leader

Questel; Valbonne; On-site; EUR 60,000 - 85,000; Full time

Job summary

Jobtailor in Valbonne, France is seeking an experienced Executive Assistant to support the CEO and leadership team with calendar management, travel planning, and high-level communications. The role requires handling confidential information and coordinating cross-functional activities in a fast-paced international environment.

The ideal candidate has 8+ years of experience supporting senior executives, fluency in English, and excellent organizational skills.

Qualifications

• 8+ years of experience supporting senior executives in an international environment.
• Fluent English is required; French is a plus.
• Strong organizational skills with meticulous attention to detail.
• Ability to handle confidential information with discretion and professionalism.
• Proactive, structured, and solution-oriented mindset.
• Experience coordinating calendars, travel, and executive-level materials.

Responsibilities

• Manage complex and dynamic calendars across multiple time zones.
• Coordinate domestic and international travel arrangements, including detailed itineraries.
• Prepare executive-level presentations, minutes, reports, and communications.
• Manage, prioritize, and respond to incoming communications on behalf of the CEO and leadership team.
• Organize and coordinate executive meetings, including agendas, materials, and logistics.
• Capture key meeting outcomes, track action items, and ensure timely follow-up.
• Support preparation of Board materials and executive-level documentation.
• Coordinate leadership meetings, offsites, and strategic planning sessions.
• Track key strategic initiatives and proactively follow up with stakeholders.
• External stakeholders meetings organization and scheduling.
• Travel management tasks for CEO and a limited number of individuals.
• Oversee daily office operations to ensure a professional and efficient workplace.
• Manage vendor relationships, facilities, and office services.
• Coordinate on-site logistics and support employee experience initiatives.
• Ensure compliance with local workplace standards and operational needs.
• Handle sensitive and confidential information with the highest level of discretion.
• Serve as a trusted liaison between executives, internal teams, and external stakeholders.

Skills

Executive Calendar Management

Travel Coordination

Executive-Level Communication

Meeting Coordination

Action Item Tracking

Board Material Preparation

Office Operations Management

Discretion & Confidentiality

Vendor Relationship Management

Tools

Microsoft Office

Collaboration Tools

Job description

Jobtailor in Valbonne, France is seeking an experienced Executive Assistant to support the CEO and leadership team with calendar management, travel planning, and high-level communications. The role requires handling confidential information and coordinating cross-functional activities in a fast-paced international environment.

The ideal candidate has 8+ years of experience supporting senior executives, fluency in English, and excellent organizational skills.