Executive Assistant to France Leadership Team

Mars; Aimargues; Sur place; EUR 42 000 - 60 000; Plein temps

Résumé du poste

Mars is seeking an Executive Assistant in Aimargues to provide seamless support to the France General Manager and the leadership team, keeping operations organized and priorities progressing.

You will manage complex calendars, travel and visa arrangements, logistics for global meetings, and act as a central partner across senior stakeholders, with French and English fluency and a proactive, solution‑oriented mindset.

Qualifications

• Proven experience as an Executive Assistant to support senior leaders.
• Ability to manage calendars, travel and visa logistics with discretion.
• Strong prioritisation and anticipation of leaders' needs.
• Fluent in French and English with a professional, service‑oriented mindset.

Responsabilités

• Provide comprehensive expense report support to senior leaders.
• Manage complex calendars, making independent scheduling decisions based on priorities.
• Process and update purchase order requests for multiple teams.
• Prepare official documents, invitations and visa applications; act as main visa contact.
• Plan and coordinate internal meetings, video conferences, room bookings and catering.
• Organise global meetings across multiple time zones.
• Manage external meeting logistics including travel and venue arrangements.
• Arrange domestic and international travel including flights and hotels.
• Interface professionally with leadership, internal teams, clients and external contacts.
• Support the Executive Coordinator Team Lead with event management and overflow tasks.
• Perform additional duties as needed based on workload.

Connaissances

Executive Assistant experience

Multi-leader support

Calendar management

Travel planning

Visa coordination

Prioritisation under pressure

French & English bilingual

Outils

Teams

Skype

Description du poste

Mars is seeking an Executive Assistant in Aimargues to provide seamless support to the France General Manager and the leadership team, keeping operations organized and priorities progressing.

You will manage complex calendars, travel and visa arrangements, logistics for global meetings, and act as a central partner across senior stakeholders, with French and English fluency and a proactive, solution‑oriented mindset.