Administrative Assistant Facilities Management| Paris, Versailles, and Chartres (France) |Perma[...]

The Church of Jesus Christ of Latter-day Saints; Paris; Sur place; EUR 30 000 - 40 000; Plein temps

Résumé du poste

A religious organization in Paris is seeking a Facilities Assistant to support the Facilities Manager in maintaining and managing church facilities. Responsibilities include processing purchase requisitions, maintaining financial records, and ensuring compliance with established controls. The ideal candidate has strong clerical and organizational skills, with a proven record in customer service and proficiency in both French and English. This full-time position is critical in ensuring that church facilities remain welcoming and functional.

Qualifications

• Five years diverse clerical experience demonstrating relevant skills.
• Understanding of invoices, purchase orders, contracts.
• Ability to communicate effectively and courteously.

Responsabilités

• Prepares purchase requisitions and invoices, ensures accuracy.
• Maintains finance and Human Resource files.
• Communicates frequently with vendors and contractors.

Connaissances

Computer skills

Communication skills

Organizational skills

Customer service experience

Formation

Two years post high school education

Outils

Microsoft Applications

Abinitio

Description du poste

Description

This position helps provide and maintain facilities which give Church members places where they can worship teach learn pray together make and renew covenants and receive sacred ordinances. Each Church facility that is built and / or maintained should :

1) Provide a spiritual setting for members to worship and

2) Present an image of reverence and dignity in the community.

This position assists the Facilities Manager to ensure timely maintenance to facilities using established processes and standards of maintenance repair and replacement and administrative support to a Facilities Management workgroup. This is a senior individual contributor support role.

Responsibilities

• Prepares purchase requisitions receives invoices and matches them to purchase orders ensures accuracy and completeness; compliance to controls; monitors billed items to ensure that they are approved following established processes.
• Prepares payment uploads; prepares financial reports reviews purchasing card statements.
• Keeps track of all materials and services to see that they have been received or performed.
• Maintains a follow-up file on back orders.
• Maintains finance and Human Resource files.
• Satisfies federal tax information and requirements.
• Under the direction of the FM communicates frequently with vendors and contractors.
• Assists with the establishment of vendors.
• May prepare contracts and verify insurance documentation.
• Maintains computer databases : Purchase Orders Work Orders Preventive Maintenance Schedules Employee; Facility records.
• Performs clerical / secretarial duties such as typing correspondence and reports; takes minutes at meetings if requested enters computer data; maintains files; answers telephones; handles in-coming and out-going mail; creates work orders; processes purchase requisitions and orders; attends required training meetings.
• Compiles produces and uploads or mails various reports to HQ or stake leaders.
• Manages office operations including : equipment function supplies administration filing telephone messages etc.
• Other duties as assigned by the Facility Manager.

Qualifications

• Two years post high school education. Five years diverse clerical experience or equivalent demonstrating the following skills : Computer skills and experience including Windows Microsoft Applications and aptitude to learn other software applications as needed.
• Communications skills including professional phone etiquette and effective business writing.
• Basic business accounting skills including understanding of invoices purchase orders contracts.
• Organizational skills including filing scheduling time management and prioritization.
• Ability to communicate effectively and courteously with all individuals including priesthood leaders managers, fellow employees and vendors.
• Strong and proven customer service experience.
• French native speaker level and English professional level are required both written and spoken.

Key Skills

Abinitio,Administration And Accounting,Android,Bid Management,Inventory Management,Embedded C

Employment Type: Full-Time

Experience: years

Vacancy: 1