Office Management support

Empresa Confidencial; Barcelona; Presencial; EUR 35.000 - 45.000; Jornada completa

Descripción de la vacante

A leading international firm located in Barcelona is seeking an experienced Office Manager to oversee daily operations and provide essential administrative support for HR and Finance functions. The ideal candidate will have a degree in Business Administration and 2–4 years of relevant experience. Strong organizational skills, discretion, and proficiency in English are crucial. Responsibilities include managing office logistics, coordinating with service providers, and ensuring compliance with internal standards.

Formación

• 2–4 years of experience in office management, administration, or operational roles, preferably in an international environment.
• Professional proficiency in English (B2 or higher); Spanish is an advantage.

Responsabilidades

• Manage office facilities, equipment, and supplies to ensure continuous operational readiness.
• Coordinate meeting rooms, internal events, and day-to-day office logistics.
• Act as the main point of contact for external suppliers and service providers.
• Provide HR administrative support, including onboarding coordination.
• Support Finance-related administrative tasks such as invoice processing and vendor coordination.

Conocimientos

Organizational skills

Attention to detail

Discretion

Communication skills

Proactive attitude

Educación

Degree in Business Administration, Management, HR, Finance, or related field

Herramientas

MS Office

General digital tools

Descripción del empleo

We are seeking an Office Manager to support the day-to-day operations of an international office environment. This role is essential to ensuring operational efficiency, coordination, and a well-organized workplace, while providing key administrative support across HR and Finance functions.

This is a hands-on role requiring strong organizational skills, discretion, and the ability to work effectively with multiple internal and external stakeholders.

Role Overview

The Office Manager will be responsible for the smooth and efficient running of office operations, acting as a central point of contact for office-related coordination. The role combines office management responsibilities with administrative support to HR and Finance, contributing to structured and reliable business operations.

Key Responsibilities

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• Manage office facilities, equipment, and supplies to ensure continuous operational readiness.
• Coordinate meeting rooms, internal events, and day-to-day office logistics.
• Act as the main point of contact for external suppliers and service providers (IT, cleaning, maintenance, catering).
• Provide HR administrative support, including onboarding coordination, workstation setup, and employee welcome processes.
• Support Finance-related administrative tasks, such as purchase requests, invoice processing, budget tracking, and vendor coordination.
• Maintain office documentation, procedures, and records, ensuring accuracy and confidentiality.
• Support internal coordination initiatives and contribute to ongoing process improvements.
• Ensure compliance with internal policies and operational standards.
• Finance support

Candidate Profile

• Degree in Business Administration, Management, HR, Finance, or a related field.
• 2–4 years of experience in office management, administration, or operational roles, preferably in an international environment.
• Strong organizational skills, attention to detail, and a high level of discretion.
• Proactive, reliable, and comfortable working across multiple stakeholders.
• Professional proficiency in English (B2 or higher); Spanish is an advantage.
• Strong command of MS Office and general digital tools.