Multilingual Office Coordinator

beBeeAdministrator; Madrid; Presencial; EUR 30.000 - 50.000; Jornada completa

Descripción de la vacante

A leading organization in Madrid is seeking a highly skilled bilingual Office Administrator. The role involves providing exceptional administrative support, handling correspondence, coordinating client meetings, and managing office operations. Candidates should have 2-5 years of experience in office administration, be fluent in Spanish and English, and possess strong organizational and communication skills. A dynamic work environment with opportunities for professional development is offered.

Formación

• 2-5 years in office administration or a related field.
• Prior experience supporting sales processes is preferred.
• Professional, friendly, and reliable demeanor.

Responsabilidades

• Handle phone calls, emails, and other correspondence.
• Coordinate client meetings and manage calendars.
• Manage office supplies and coordinate travel arrangements.

Conocimientos

Fluent Spanish

Fluent English

Organization

Communication skills

Attention to detail

Herramientas

Google Workspace

Excel / Sheets

Zoom

Basic CRM systems

Descripción del empleo

Key Role: Office Administrator in Madrid

About the Job

We are seeking a highly skilled and experienced bilingual Office Administrator to join our team in Madrid. As an Office Administrator, you will be responsible for providing exceptional administrative support to our organization.

Job Description

• Provide front-line operations support, including handling phone calls, emails, and other correspondence.
• Coordinate client meetings, schedule appointments, and manage calendars.
• Manage office supplies, coordinate travel arrangements, and handle visa applications.
• Translate documents, interpret during meetings, and provide language support as needed.
• Liaise with vendors, suppliers, and government agencies to ensure smooth operations.
• Prepare reports, track follow-ups, and maintain accurate records.

Requirements

To succeed in this role, you must possess the following skills and qualifications :

• Language Skills : Fluent Spanish and English (C1+)
• Experience : 2-5 years in office administration or a related field
• Sales Support : Prior experience supporting sales processes or coordinating business development outreach
• Tools and Software : Proficient in Google Workspace, Excel / Sheets, Calendar, Zoom, and basic CRM systems
• Organization : Meticulous attention to detail, fast follow-through, and strong writing skills in both languages
• Presence : Professional, friendly, and reliable demeanor with excellent communication skills

This is a hands-on role that requires adaptability, flexibility, and a willingness to learn and grow with our organization.

We offer a dynamic work environment, opportunities for professional development, and a competitive compensation package.