Executive Secretary & PA to Directors — Global, Hybrid

Arup; Comunidad de Madrid; Hybrid; EUR 36,000 - 48,000; Full time

Benefits offered by this job

Hybrid working model

Global opportunities

Well-being programs

Professional development

Profit-sharing

Job summary

Arup in Madrid is seeking a proactive Secretary to support senior executives. You will manage diaries, coordinate travel, prepare presentations, translations and ensure confidentiality in a fast-paced, international environment.

The role requires bilingual fluency in English and Spanish, experience in executive support, and strong MS Office/CRM skills. A degree in administration or business is preferred, with a collaborative, growth-driven mindset.

Qualifications

• Proven experience in secretarial roles as an executive assistant.
• High level of English and Spanish (C1 or equivalent).
• Experience in managing complex diaries and supporting directors, including travel arrangements.
• Degree in administration, business, finance or similar.
• Strong professionalism, interpersonal and communication skills with confidentiality.
• Proactive, autonomous and resilient with a growth mindset.

Responsibilities

• Act as PA to specific directors, managing inbox, diaries and travel arrangements.
• Book travel with high service standards and discretion.
• Provide administrative support, including tenders, CRM assistance and document formatting.

Skills

Executive support

Diary management

Travel coordination

Discretion

Professionalism

Communication

Bilingual English/Spanish

Education

Administration degree

Business degree

Finance degree

Tools

Microsoft Office

Outlook

Teams

CRM

SharePoint

Adobe Cloud

Microsoft 365

Job description

Arup in Madrid is seeking a proactive Secretary to support senior executives. You will manage diaries, coordinate travel, prepare presentations, translations and ensure confidentiality in a fast-paced, international environment.

The role requires bilingual fluency in English and Spanish, experience in executive support, and strong MS Office/CRM skills. A degree in administration or business is preferred, with a collaborative, growth-driven mindset.