Executive Assistant & Reception Lead — Hybrid (Madrid)

TRISON; Madrid; Hybrid; EUR 21,000 - 32,000; Full time

Benefits offered by this job

26 days holiday

Hybrid work model

Flexible working hours

Remote on Fridays

Job summary

TRISON in Madrid seeks a Team assistant executive to support the executive committee and assist in daily administration. You will manage calendars, greet visitors, coordinate meetings, travel, and prepare documents across departments.

The ideal candidate has at least 2 years of international administration experience, studies in secretarial/administration, and fluent English. A proactive, organized mindset and teamwork are essential; remote work Fridays offered.

Qualifications

• Minimum 2 years of experience in international management departments.
• Studies related to administration and management support.
• Fluent written and oral English.
• Organized, dynamic and proactive person.
• Analytical and detail oriented.
• Capacity for planning, problem solving and teamwork.

Responsibilities

• Management and coordination of calendars, meeting room bookings, and meeting spaces.
• Reception and assistance of visitors, clients, suppliers, and employees.
• Handling and routing of national and international phone calls.
• Coordination and logistical support for meetings, committees, training sessions, and internal events.
• Management of incoming and outgoing mail, courier services, and deliveries.
• Organization and coordination of business travel, including transportation, accommodation, and travel documentation.
• Administrative support to various departments across the company.
• Preparation, formatting, and review of corporate documentation, reports, letters, and presentations.
• Filing, classification, and maintenance of physical and digital records and documentation.
• Management of office supplies and coordination with external service providers.
• Support in general administrative tasks and follow-up of internal processes.
• Ensuring the smooth operation, organization, and maintenance of office facilities and common areas.

Skills

International management

English fluency

Organized

Analytical thinking

Teamwork

Planning

Education

Administration studies

Job description

TRISON in Madrid seeks a Team assistant executive to support the executive committee and assist in daily administration. You will manage calendars, greet visitors, coordinate meetings, travel, and prepare documents across departments.

The ideal candidate has at least 2 years of international administration experience, studies in secretarial/administration, and fluent English. A proactive, organized mindset and teamwork are essential; remote work Fridays offered.