Bilingual Executive Assistant

Victoria Selection & Search; Madrid; Híbrido; EUR 35.000 - 45.000; Jornada completa

Descripción de la vacante

A leading recruitment firm in Madrid is seeking a Bilingual Executive Assistant to support their team. The ideal candidate will manage complex calendars, coordinate meetings, and handle travel arrangements while ensuring high-quality documentation. Candidates should have at least 3-4 years of experience, a relevant degree, and bilingual proficiency in English and Spanish. The role offers a competitive salary of €35,000 - €45,000, primarily on-site with hybrid working options after a trial period.

Formación

• Minimum of 3 - 4 years’ experience in a related role.
• Experience in financial services or consulting preferred.
• Ability to handle detailed travel arrangements.

Responsabilidades

• Manage complex calendars for Director and team.
• Coordinate meetings across multiple time zones.
• Handle detailed travel arrangements.
• Maintain up-to-date client records and documentation.

Conocimientos

Bilingual English/Spanish

Organizational skills

Detail-oriented

Proactive

Educación

Relevant University degree

Herramientas

Office

Google Workspace

Zoom

Slack

CRM software

Descripción del empleo

Overview

Our client, a recognised firm and leader in asset management, is seeking a highly capable Bilingual Executive Assistant to assist their growing team in Madrid.

Responsibilities

• Manage complex calendars for Director and the wider team, anticipating conflicts and prioritising effectively
• Coordinate internal and external meetings across multiple time zones, ensuring prompt communication and flexibility
• Liaise with clients and build strong relationships to streamline scheduling
• Handle detailed, multi-leg travel arrangements including flights, visas, hotels and transfers; proactively manage documentation and provide accurate itineraries in line with company policy for all team members
• Prepare, edit and proofread professional documents, presentations and client materials
• Maintain up-to-date client records, update the CRM and ensure all documentation is correct and of the firm\'s regarded quality
• Support client and team events from planning and organising through to execution (coffee mornings, offsites, etc.)
• Manage administrative tasks including invoice processing and credit card reconciliations
• Provide cover for fellow Executive Assistants during absences

Qualifications

Candidates must have a bilingual level of English/Spanish and ideally hold a relevant University degree. A solid grasp of standard tech and applications (Office, Google Workspace, Zoom, Slack, CRM software, etc.) is required. It is essential that candidates hold a minimum of 3 - 4 years’ experience in a related role. Financial services (all areas) or consulting backgrounds are preferred.

This role requires someone who is proactive and highly detail oriented. Someone with a high degree of organisational skills who needs minimal supervision will perform best in this environment. The ideal candidate is someone who has worked in international offices before and has no problem collaborating with other EAs. They will be comfortable communicating with clients and can be entrusted to revise important outgoing documents and communications.

Role Details

Salary – Between €35,000 - €45,000 (depending on seniority) + Bonus

Timetable – Full time, flexibility for peak workloads required

Contract – Permanent

Incorporation – Q4 2025

Hybrid/On site - Predominately on site with potential for 1 ½ days WFH once trial period complete