Executive PA & Office Manager in Madrid (On-site)

DUAL Ibérica; Madrid; On-site; EUR 32,000 - 45,000; Full time

Job summary

DUAL Ibérica is seeking an organized, proactive Office Manager & Personal Assistant to support two senior executives in Madrid. You will oversee reception and help coordinate activities with colleagues across Spain, ensuring smooth daily operations and professional representation.

The role requires excellent diary management, travel coordination, meeting preparation and discreet handling of confidential information, with a collaborative, international team.

Qualifications

• University degree or vocational training in Business Administration, Hospitality, Tourism or related area.
• 2–4 years of experience in office management, reception, personal assistance or administrative roles.
• Fluent Spanish and English, both written and spoken.
• Strong command of Microsoft Office, particularly Outlook, Word, Excel and PowerPoint.
• Excellent organizational skills and ability to prioritise competing requests.
• On-site Madrid work in an international environment.

Responsibilities

• Provide trusted PA support to two senior executives, managing diaries and scheduling.
• Organise senior-level meetings and prepare agendas and materials.
• Act as contact for executives with discretion and sound judgment.
• Coordinate domestic and international travel for executives.
• Manage daily office operations and reception in Madrid.
• Coordinate administrative needs of the Barcelona office with local colleagues.
• Organise internal meetings and events with HR, Finance and IT.

Skills

Fluent Spanish

Fluent English

MS Office

Organisational skills

Interpersonal skills

On-site Madrid

Education

University degree or vocational training in Business Administration, Hospitality, Tourism or related area

Tools

Microsoft Office

Job description

DUAL Ibérica is seeking an organized, proactive Office Manager & Personal Assistant to support two senior executives in Madrid. You will oversee reception and help coordinate activities with colleagues across Spain, ensuring smooth daily operations and professional representation.

The role requires excellent diary management, travel coordination, meeting preparation and discreet handling of confidential information, with a collaborative, international team.