行政经理/ Office Manager

Sigenergy; Düsseldorf; Hybrid; EUR 42.000 - 60.000; Vollzeit

Zusammenfassung

Sigenergy is seeking an experienced Office Manager to oversee daily operations in a hybrid work environment in Düsseldorf. The role covers administration, asset management, travel logistics, meetings, and cross‑department coordination to keep the office running smoothly.

You will liaise with IT, Finance and external partners, implement administrative systems, and ensure cost‑efficient processes while maintaining high professional standards in a fast‑paced setting.

Qualifikationen

• At least 3 years of full-time administrative experience; preferred in new energy, cross-border trade or logistics.
• Presentable with polished communication; expert in reception, meeting coordination and event planning.
• Meticulous, rigorous and methodical; strong coordination, execution capability and cost-control mindset.
• Proficient in Microsoft Office, Lark and other office tools; able to independently formulate administrative systems and workflows.
• Fluent in Chinese, English and German; able to coordinate with internal and local external counterparts.
• Able to work under heavy pressure, service-oriented and self-motivated; courteous interpersonal manner with high emotional intelligence.

Aufgaben

• Oversee daily office operations and establish administrative policies to maintain efficient office management.
• Handle comprehensive administration including office environment, assets, supplies, logistics procurement, property liaison, plants, cleaning and security services.
• Coordinate corporate meetings and events including internal meetings, receptions, hospitality, marketing activities, team events and galas.
• Manage business travel and reimbursements; organize transportation, hotels, flights and car rental; standardize travel expenses.
• Maintain ledgers for office assets, warehouse inventory and supplies; conduct regular stocktaking.
• Assist with new hire onboarding, system account activation and corporate culture activities.
• Liaise with IT, Finance and external parties; resolve daily administrative issues to sustain operations.
• Manage local & official correspondence; receiving, dispatching, mailing, filing and liaising with authorities.
• Complete other administrative tasks as assigned.

Kenntnisse

Microsoft Office

Lark

Communication skills

Coordination

Cost control mindset

Tools

Office tools

Jobbeschreibung

Office Manager

Work Mode: Hybrid

Job Responsibilities

• 1. Support overall company administration: Oversee daily office operations, establish and optimize local administrative policies, workflows and standards to maintain efficient and smooth office management.
• 2. Take full charge of daily office tasks: Comprehensive administration covering office environment, fixed assets, office supplies, logistics procurement, property liaison, green plants, cleaning and security services.
• 3. Coordinate corporate meetings and events: Plan and deliver all internal meetings, visitor receptions, guest hospitality, marketing activities, team building events and annual company galas.
• 4. Manage business travel and reimbursement: Support travel logistics including transportation, hotels, flight tickets and car rental, standardize travel reimbursement procedures and monitor administrative expenses to reduce operational costs.
• 5. Asset management: Maintain ledgers for office assets, warehouse inventory and supplies; conduct regular stocktaking to ensure asset safety and consistent physical and book records.
• 6. Employee administrative support: Assist with new hire onboarding, office system account activation and implementation of corporate culture activities.
• 7. Cross-team administrative coordination: Liaise with internal departments (IT, Finance) and external parties (property management, suppliers); resolve daily unexpected administrative issues to sustain stable company operations.
• 8. Local & Official Correspondence Management: Responsible for receiving, dispatching, mailing and filing official documents, letters and material parcels; liaise with local government authorities and manage official external correspondence.
• 9. Other assignments: Complete other comprehensive administrative tasks assigned by supervisors.

Job Requirements

• At least 3 years of full-time administrative working experience; candidates with administrative background in new energy, cross-border trade or logistics enterprises are preferred.
• Presentable with polished communication skills; outstanding expertise in business reception, meeting coordination and event planning.
• Meticulous, rigorous and methodical; strong overall coordination, execution capability and cost-control mindset.
• Proficient in Microsoft Office, Lark and other office tools; able to independently formulate administrative systems and workflows.
• Fluent in Chinese, English and German, capable of independent coordination and communication with internal and local external counterparts.
• Able to work under heavy pressure, service-oriented and self-motivated; courteous interpersonal manner with high emotional intelligence.