Office Manager (deutsch und englisch)

Lumenis (Germany) GmbH; Dreieich; Vor Ort; EUR 40.000 - 48.000; Vollzeit

Zusammenfassung

Lumenis (Germany) GmbH in Dreieich, Germany is seeking an Office & Operations Coordinator to manage day-to-day office operations, provide administrative support to local teams, and handle customer invoicing and accounts receivable activities.

This role requires fluent German and English, a minimum of three years in office administration or similar roles, strong organizational skills, and a proactive, service‑oriented mindset; you will be a visible point of contact for employees, customers and

Qualifikationen

• Fluent in German and English (mandatory).
• Minimum 3 years in office administration or related roles.
• Strong organizational skills and attention to detail.
• Reliable, proactive, and able to manage multiple priorities.
• Excellent interpersonal and communication skills.
• Team player with collaborative approach.

Aufgaben

• Be the on-site point of contact for the Dreieich office.
• Coordinate office vendors and facility activities.
• Support travel and logistics arrangements as needed.
• Ensure a positive and efficient office environment.
• Provide administrative support to local teams.
• Coordinate company vehicle and mobile phone administration.
• Act as main contact for local administrative matters for corporate and EMEA.
• Issue customer invoices in a timely and accurate manner.
• Coordinate with Finance and Sales on customer accounts; resolve billing disputes.
• Support customer invoicing activities and monitor outstanding payments.
• Assist with reporting and account reconciliations.

Kenntnisse

German (Fluent)

English (Fluent)

Strong organizational skills

Attention to detail

Communication skills

Team player

Jobbeschreibung

About The Position

We are seeking a proactive and detail-oriented Office & Operations Coordinator to join our team in Dreieich, Germany. In this role, you will ensure the smooth day-to-day operation of the office, provide administrative support to local teams, and manage customer invoicing and accounts receivable activities.

You will act as a key point of contact for local administrative matters while ensuring accurate invoicing, payment tracking, and timely collection of outstanding balances.

Main duties and responsibilities

• Be the on-site point of contact for the Dreieich office, ensuring an efficient, professional and welcoming working environment.
• Coordinate office vendors and facility related activities.
• Support travel and logistics arrangements when required.
• Ensure a positive and efficient office environment
• Provide administrative support to local teams and assist with local and global initiatives.
• Coordinate company vehicle and mobile phone administration.
• Act as the main point of contact for local administrative matters, supporting both corporate and EMEA management.
• Issue customer invoices in a timely and accurate manner.
• Coordinate with Finance and Sales on customer account matters, resolve billing discrepancies and disputes.
• Support customer invoicing activities, monitor outstanding payments.
• Assist with reporting and account reconciliations.

Requirements

• Fluent in German and English (mandatory).
• Minimum 3 years of experience in office administration, business support, customer service administration, hospitality operations or similar role.
• Strong organizational skills and attention to detail.
• Reliable, proactive and able to manage multiple priorities.
• Excellent interpersonal and communication skills.
• Strong team player with a collaborative approach.
• Customer-oriented mindset with a professional and service-focused attitude.
• Comfortable working in a fully office-based environment and being a visible point of contact for employees, customers and visitors.

We welcome candidates from different administrative backgrounds, including office management, hospitality, customer service, operations support and business administration.

Only applications submitted in English will be considered.