Personal Assistant to Regional Sales Director

Avomind; Frankfurt (Oder); On-site; EUR 40,000 - 50,000; Full time

Job summary

A growing international company in Frankfurt (Oder) is seeking a motivated Personal Assistant to support the Regional Sales Director. The role requires excellent organizational and communication skills along with a proactive mindset. Ideal candidates will have at least 3 years of experience in administrative support, strong proficiency in German and English, and familiarity with Microsoft Office. Join us to be part of an exciting journey as we expand our presence in Germany.

Qualifications

• Minimum 3 years of experience in a similar role, preferably supporting senior executives.
• Native German speaker with strong English proficiency.
• Experience in office administration, procurement, or finance support is an advantage.

Responsibilities

• Manage the daily schedule, appointments, and travel arrangements for the Regional Sales Director.
• Handle office administration, including procurement and document management.
• Support finance tasks such as processing invoices and managing payments.

Skills

Strong communication skills

Organizational skills

Time-management skills

Proactivity

Multicultural coordination

Education

Bachelor’s degree in administration or business management

Tools

Microsoft Office Suite

Job description

Position Summary

Reporting to the Regional Sales Director, the Personal Assistant is responsible for supporting daily administrative and operational tasks to ensure the smooth functioning of the Frankfurt office. This role requires a highly organized and independent professional with strong communication skills and a proactive mindset.

Key Responsibilities / Duties

• Manage the daily schedule, appointments, and travel arrangements for the Regional Sales Director.
• Handle office administration, including procurement, document management, and office facilities oversight.
• Support finance tasks such as processing invoices, managing phone bill payments, and liaising with local authorities.
• Assist in preparing reports, presentations, and meeting minutes.
• Coordinate with the Malaysia team and other global offices to ensure smooth communication.
• Organize business travel, including booking flights, accommodations, and itineraries.
• Ensure compliance with local office regulations and administrative requirements.
• Serve as the primary point of contact for vendors and service providers.
• Support office events, meetings, and business functions as needed.

Job Specifications

Qualification

• Bachelor’s degree or equivalent professional experience in administration, business management, or a related field.

Experience

• Minimum 3 years of experience in a similar role, preferably supporting senior executives.
• Native German speaker with strong English proficiency.
• Experience in office administration, procurement, or finance support is an advantage.
• Strong organizational and time-management skills, with the ability to work independently.
• Ability to navigate multicultural work environments and coordinate across different time zones.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

Join us and be part of an exciting journey as we establish and expand our presence in Germany!

How to Apply

Interested candidates can submit their resume and a brief cover letter outlining their relevant experience and motivation for applying.