Workplace Coordinator (all genders) Part-time 80%

Deutsche Lufthansa AG; Köln; On-site; EUR 42,000 - 56,000; Full time

Job summary

Deutsche Lufthansa AG in Köln is seeking an experienced Office Manager/Executive Assistant to own the smooth day-to-day operations of the office. You will create a professional, welcoming environment and be the central point of contact for employees, visitors and service partners.

You will coordinate facilities, meetings, calendars and events, support health and safety, and help maintain workplace compliance.

Qualifications

• Completed vocational training in office management, business administration, hospitality, or a comparable field.
• Relevant professional experience in office or workplace management and executive assistance, leadership support, or a comparable administrative role.
• Experience coordinating facilities, service providers, meetings, calendars, correspondence, presentations, reports and meeting materials.
• Solid communication and stakeholder-management skills, with confidence interacting with senior leaders, employees, external partners and service providers.

Responsibilities

• Take ownership of day-to-day office operations and maintain a professional, welcoming environment.
• Coordinate catering, office supplies, meeting-room readiness, visitor arrangements, and facilities services.
• Act as the central contact for employees, visitors, building management, and service partners.
• Organize office events and team occasions, support health, safety, security, and workplace compliance, and identify improvements to employee satisfaction.
• Provide trusted and confidential day-to-day executive support, including calendar management, appointment coordination, and scheduling conflicts resolution.
• Organize leadership meetings, prepare agendas and materials, coordinate follow-up actions, format documents and presentations, and work with internal and external stakeholders.

Skills

Fluent English

Fluent German

Education

Vocational training in office management / business administration / hospitality

Job description

Take ownership of smooth day-to-day office operations and maintain a professional, welcoming, and representative environment

Coordinate catering, office supplies, meeting-room readiness, visitor arrangements, internal activities, facilities, maintenance, cleaning and external service providers

Act as the central point of contact for employees, visitors, building management, and service partners, ensuring a consistently positive workplace experience

Coordinate office events and team occasions, support health, safety, security, and workplace compliance, and identify practical improvements to employee satisfaction

Provide trusted and confidential day-to-day executive support, including calendar management, appointment coordination, and proactive resolution of scheduling conflicts

Organize leadership meetings, prepare agendas and materials, coordinate follow-up actions, format documents and presentations, and work effectively with internal and external stakeholders

Ihr Profil:

What you'll need

• Completed vocational training in office management, business administration, hospitality, or a comparable field


• Relevant professional experience in office or workplace management and executive assistance, leadership support, or a comparable administrative role


• Fluent English and German


• Experience coordinating facilities, service providers, meetings, calendars, correspondence, presentations, reports and meeting materials


• Solid communication and stakeholder-management skills, with confidence interacting with senior leaders, employees, external partners and service providers

What you'll bring

• Strong organizational and prioritization skills, with the ability to balance office management and executive support


• A proactive, hands‑on, structured and solution‑oriented way of working


• A strong service mindset and genuine motivation to create a great experience for employees, leaders and visitors


• High levels of reliability, discretion, personal responsibility and attention to detail


• The ability to create structure, follow through dependably and handle confidential and sensitive information