Aktiviere Job-Benachrichtigungen per E-Mail!

Workplace Services Site Coordinator

Harris Williams & Co

Frankfurt

Vor Ort

EUR 45.000 - 65.000

Vollzeit

Vor 30+ Tagen

Erstelle in nur wenigen Minuten einen maßgeschneiderten Lebenslauf

Überzeuge Recruiter und verdiene mehr Geld. Mehr erfahren

Zusammenfassung

A global investment bank is seeking a Workplace Services Site Coordinator in Frankfurt to enhance office efficiency and employee satisfaction. This role involves facility management, supply coordination, and vendor contract management. Candidates should have a college degree and ideally 3-5 years of experience in workplace services within the financial services industry. A collaborative mindset and strong communication skills are essential for success.

Leistungen

Comprehensive benefits

401(k) with match

Educational assistance

Qualifikationen

3–5 years of experience in a workplace services function within the financial services industry (preferred).
Ability to work in Germany without sponsorship.

Aufgaben

Plan, coordinate and conduct services for the Frankfurt office.
Manage office supply inventory and vendor contracts.
Ensure the office is stocked with supplies and maintain a professional appearance.

Kenntnisse

Strong communication skills

Ability to work well in a team setting

Self-driven

Curious mindset

Ausbildung

College degree or equivalent

Tools

Google Docs

Desktop Tools

Title: Workplace Services Site Coordinator - Frankfurt

Harris Williams is an investment bank specializing in M&A advisory services representing sellers and buyers of companies worldwide. The firm is focused on providing sell‑side and acquisition advisory services to leading private equity groups as well as many Fortune 500 and privately held companies. Harris Williams has more than 500 employees operating out of eleven offices globally in Richmond, San Francisco, Chicago, Park City, Boston, Cleveland, Minneapolis, New York and Washington D.C., London and Frankfurt. With 10 dedicated Industry Groups the firm is committed to execution excellence and to building enduring valued relationships that are based on mutual trust. Harris Williams is a subsidiary of The PNC Financial Services Group Inc. (NYSE : PNC). Member FINRA / SIPC.

Position Overview

The Workplace Services site coordinator will plan, coordinate and conduct a broad range of services that allow our Frankfurt office to operate more efficiently and make a difference in employees’ productivity and workplace satisfaction. This includes, but is not limited to, facilities and equipment maintenance, supplies ordering/stocking, emergency management practices, managing vendor contracts and space management. This person will evaluate and recommend changes or additions to service offerings in coordination with the Director of Corporate Real Estate, ensuring a one‑firm approach. The workplace services team’s mission is to achieve a professionally productive and personally fulfilling experience for all employees at the firm.

Core Competencies

This position is an integral part of Harris Williams Workplace Services team responsible for our Frankfurt office.

Core Responsibilities

Operations and Maintenance
Occupant services – Ensuring the office is stocked with various supplies as well as continuously evaluating services to improve the employee experience in the workplace. This includes light cleaning around the office, shipping of packages, access card management, etc.
Hospitality services – Meeting and greeting guests, serving refreshments, coordinating set‑up and clean‑up of catered events, maintaining cafe and tea point supplies, maintaining a professional and organized appearance of the office.
Utility management – Oversee the maintenance and repair of facilities and equipment.
Space coordination – Ensuring our employees are getting the most out of our space, coordinating seat assignments, etc.
Resource management – Manage office and hospitality supply inventory and replacement procurement process, workplace office supply and vendor invoices.
Risk Management – Site lead for all environmental health & safety, security and emergency management efforts.

Job Specific Competencies – Education and Experience

College degree or a comparable combination of education and experience (including military service) may be considered. 3–5 years of experience in a workplace services function within the financial services industry (preferred).
Ability to work in Germany without sponsorship.
Strong communication skills and ability to work well in a team setting.
Self‑driven but collaborative approach that builds interpersonal networks and is able to influence.
Curious mindset that proactively identifies areas of innovation and opportunity to contribute to the firm.

This description reflects the core activities of the role but is not intended to be all‑inclusive and other duties within the group / department may be required in addition to changes in the emphasis of duties as required from time to time.

Preferred Skills

Calendar Management
Office Administration
Organizing
Presentation Development
Prioritization
Researching

Competencies

Accuracy and Attention to Detail
Confidentiality
Desktop Tools
Effective Communications
Flexibility and Adaptability
Office Administration

Work Experience

Roles at this level typically require an Associates or equivalent degree as well as related experience or product knowledge to accomplish primary duties. Typically requires 3 years lieu of a degree, a comparable combination of education, job‑specific certification(s) and experience (including military service) may be considered.

Education

Associates

Certifications

No Required Certification(s)

Licenses

No Required License(s)

Benefits

PNC offers a comprehensive range of benefits to help meet your needs now and in the future. Depending on your eligibility options for full‑time employees include: medical / prescription drug coverage (with a Health Savings Account feature), dental and vision options, employee and spouse/child life insurance, short and long‑term disability protection, 401(k) with PNC match, pension and stock purchase plans, dependent care reimbursement account, back‑up child / elder care, adoption surrogacy and doula reimbursement, educational assistance including select programs fully paid, a robust wellness program with financial incentives. In addition PNC generally provides the following paid time off depending on your eligibility: maternity and / or parental leave; up to 11 paid holidays each year; 8 occasional absence days each year unless otherwise required by law; between 15 to 25 vacation days each year depending on career level; and years of service. To learn more about these and other programs including benefits for full time and part‑time employees visit Your PNC Total Rewards.

Disability Accommodations Statement

If an accommodation is required to participate in the application process please contact us with an accommodation request. Please include accommodation request in the subject line title and be sure to include your name, the job ID and your preferred method of contact in the body of the email. Emails not related to accommodation requests will not receive responses. Applicants may also call and say Workday for accommodation assistance. All information provided will be kept confidential and will be used only to the extent required to provide needed reasonable accommodations. At PNC we foster an inclusive and accessible workplace. We provide reasonable accommodations to employment applicants and qualified individuals with a disability who need an accommodation to perform the essential functions of their positions.

Equal Employment Opportunity (EEO)

PNC provides equal employment opportunity to qualified persons regardless of race, color, sex, religion, national origin, age, sexual orientation, gender identity, disability, veteran status or other categories protected by law. This position is subject to the requirements of Section 19 of the Federal Deposit Insurance Act (FDIA) and for any registered role the Secure and Fair Enforcement for Mortgage Licensing Act of 2008 (SAFE Act) and / or the Financial Industry Regulatory Authority (FINRA) which prohibit the hiring of individuals with certain criminal history.

California Residents

Refer to the California Consumer Privacy Act Privacy Notice to gain understanding of how PNC may use or disclose your personal information in our hiring practices.

Required Experience

Key Skills