Verwaltungssachbearbeiter / in

U.S. Army Europe and Africa; Wiesbaden; Vor Ort; EUR 40.000 - 55.000; Vollzeit

Zusammenfassung

Eine internationale Organisation sucht einen Verwaltungssachbearbeiter in Wiesbaden, Deutschland. In dieser Rolle bieten Sie umfassende administrative Unterstützung und sind für die Entwicklung und Umsetzung von Richtlinien verantwortlich. Sie sollten über nachweisliche Erfahrungen im Bürobereich und exzellente Sprachkenntnisse in Englisch und Deutsch verfügen. Zudem erwarten wir Ihre Mitarbeit bei der Verwaltung von besonderen Programmen und der Personaladministration. Attraktive Sozialleistungen und ein internationales Arbeitsumfeld werden geboten.

Leistungen

30 Tage Jahresurlaub

Weihnachtsgeld

Pensionskasse

Qualifikationen

• Mindestens 2 Jahre nachweisbare Erfahrung in einem Büro- oder Verwaltungsumfeld.
• Erfahrung in der Verwaltung von Projekten und der Entwicklung von Richtlinien.
• Fähigkeit, komplexe Dokumente in verschiedenen Sprachen zu übersetzen.

Aufgaben

• Proaktive Unterstützung der Garrison, Verwaltung komplexer Kalender und Korrespondenz.
• Entwicklung und Pflege von Richtlinien in Übereinstimmung mit Vorschriften.
• Verwaltung von Garrison Awards Programmen und Personalverwaltung.

Kenntnisse

Büroautomatisierungsfähigkeiten

Englisch B2

Deutsch B2

Jobbeschreibung

Verwaltungssachbearbeiter / in

Wiesbaden , Germany

Ausschreibungsbereich

WHO MAY APPLY :

Current INTERNAL Local National Employees throughout Germany. This covers all current Local National employees of the U.S. Forces in Germany, including U.S. Air Force and AAFES-Europe within Germany

and

EXTERNAL Local National Applicants, who reside in Germany.

Hauptaufgaben

Executive Administrative & Policy Management

Provides comprehensive administrative support to the Garrison, proactively anticipating needs and independently managing a complex calendar, correspondence, and information flow. This includes researching, drafting, editing, and finalizing command-level documents (memorandums, reports, briefings, etc.) with minimal oversight, ensuring accuracy, clarity, and adherence to established style guides.

Policy Development & Implementation

Independently researches, develops, coordinates, and publishes command Human Resource and Civilian policies, to include APF GS and HN employees, ensuring alignment with higher headquarters regulations and legal requirements. This includes interpreting complex regulations and adapting them to the unique context of USAG Wiesbaden. Maintains a current and readily accessible repository of policies and procedures. Utilizes the DoD FMR Vol 8, JTR, the Collective Tariff Agreement CTA II and various AER regulations when developing policies for the organization.

Communication & Coordination

Serves as the primary point of contact for internal and external inquiries directed to the DHR, exercising independent judgment in responding to requests and escalating issues as appropriate. Clarifies and disseminates tasking, directives, and guidance from the DHR to the other directors and staff, ensuring clear understanding and consistent implementation.

Special Projects

Independently manages a variety of special projects for the DHR, often requiring confidentiality, discretion, and the ability to work with minimal supervision. These projects frequently involve research, data analysis, and report preparation with significant impact on DHR operations. Special Projects include Recruiting Fairs, SharePoint Knowledge Management Officer, and Records Management.

Translation & Interpretation

Provides expert-level translation from German into English and vice versa, handling complex personnel-related correspondence with intricate sentence structures and specialized terminology (legal, commercial, political). Ensures accuracy, idiomatic phrasing, and preservation of the original meaning.

2. Garrison Awards Program Management

Subject Matter Expertise

Serves as the subject matter expert for the entire Garrison Award program (Honorary, Monetary, Time Off, and Special Awards), demonstrating a comprehensive understanding of regulations, policies, and procedures.

Program Oversight

Independently manages the entire awards lifecycle, from initial request through final approval, ensuring compliance with all applicable guidelines and using all necessary programs as AutoNOA, EMPReS, and DCPDS.

Advisory Role

Provides expert advice and guidance to leadership and management on award nominations, procedures, and eligibility criteria. Proactively identifies opportunities to recognize outstanding employee contributions.

Process Improvement

Continuously reviews and improves the Garrison Awards program, streamlining processes and ensuring efficient and effective operation.

3. Personnel & Time Administration

Personnel Action Coordination

Independently monitors, tracks, and coordinates significant personnel actions for Garrison, proactively identifying and resolving potential issues to ensure timely completion in the respective program as AutoNOA, EMPReS and DCPDS.

Personnel Administration System Maintenance

Establishes and maintains a comprehensive personnel administration and control system for organizational employees, ensuring data integrity and compliance with regulations. Utilizes a variety of government systems to include AutoNOA, DCPDS, and EMPReS.

Quality Control & Executive Support

Maintains rigorous quality control over all outgoing DHR correspondence and provides comprehensive administrative and clerical support to the DHR, managing a complex workload and contributing to the efficient operation of the Directorate. Assists with the training of HN Interns and Dual Students. Assists in facilitating fluid training and shared knowledge management throughout the Workforce Development Department.

Time & Attendance Management

Serves as the primary timekeeper for the HN Employees of multiple departments (DHR, S6, Command, PAIO, PAO, ISO, and other support offices as assigned), ensuring accurate and timely submission of time and attendance records in LNTAP. Monitors leave schedules and provide guidance to staff. Monitors timekeeping through government systems such as LNTAP and DATAAPS.

Performs other duties as assigned.

Qualifikationsanforderungen

Description of the Education & Training Levels :

— Note: Detailed training levels are available at the Army Training & Education portal (link omitted for brevity).

C‑5 :

E‑T Level I: 2 years of creditable experience as defined in A below PLUS 1 year of experience as defined in B below.

Current employees who do not meet E‑T Level I and who are not in the same or similar occupation must have 2 additional years of creditable experience as described in A below.

E‑T Level II: 1 year of creditable experience as defined in A below PLUS 1 year of experience as defined in B below.

E‑T Level III and above: No additional experience required.

Current employees who have served one year in the same or similar occupation are qualified for the next higher grade.

Experience A: Included clerical work in an office or store, working with computers, bookkeeping, making and recording inventories, telephone marketing, arranging for events or as a cashier, etc.

Experience B: Experience in the same or similar line of work as the job for which considered. The experience must demonstrate that the applicant possesses the particular knowledge, skills and abilities required in the position. The predominant experience must have been gained at a comparable level of difficulty to the position to be filled.

C‑5a :

E‑T Level I: 2 years of creditable experience as defined in A below PLUS 2 years of experience as defined in B below.

Current employees who do not meet E‑T Level I and who are not in the same or similar occupation must have 2 additional years of creditable experience as described in A below.

E‑T Level II: 1 year of creditable experience as defined in A below PLUS 2 years of experience as defined in B below.

E‑T Level III: 1 year of experience as defined in B below.

E‑T Level IV: No additional experience required.

Current employees who have served one year in the same or similar occupation are qualified for the next higher grade.

C‑6 :

E‑T Level I: 2 years of creditable experience as defined in A below PLUS 3 years of experience as defined in B below.

Current employees who do not meet E‑T Level I and who are not in the same or similar occupation must have 2 additional years of creditable experience as described in A below.

E‑T Level II: 1 year of creditable experience as defined in A below PLUS 3 years of experience as defined in B below.

E‑T Level III: 2 years of creditable experience as defined in B below.

E‑T Level IV: 1 year of creditable experience as defined in B below.

E‑T Level V: No additional experience required.

Current employees who have served one year in the same or similar occupation are qualified for the next higher grade.

• Office automation skills required.

LANGUAGE PROFICIENCY LEVEL :

English AND German Language Proficiency Level B2 required.

Description of the Language Levels :

— Note: Language proficiency details are available at the Army Training & Education portal (link omitted).

General Information for LN Job Announcements - please read :

— Note: General information available at the Army portal (link omitted).

Beschäftigungsbedingungen

Position may be filled at the C-05, C-5A, or at the full performance level, C-06. Incumbent may non-competitively promoted to the next higher or full performance level in accordance with regulatory requirements, upon completion of required training, and recommendation of supervisor.

• Temporary Duty Travel (TDY) required, 25%.

We offer :

• a global employer who stands for cultural diversity and equal opportunities
• employment in an international environment with a welcoming atmosphere
• high level of job security and attractive pay under German tariff agreements (CTA II; Protection Agreement) including, but not limited to, the following tariff entitlements :
• 30 days of annual leave; 36 days for severely handicapped employees (Additional time‑off on 24 & 31 December per tariff agreement)
• vacation and Christmas pay (total of 13 monthly salaries)
• various additional social benefits (e.g., employer pension scheme through Allianz group insurance; property accrual payments)

Beyond the tariff agreement :

• usually, time off on 8‑9 U.S. holidays due to work hour redistribution (Governed by shop agreement)
• employer‑specific programs for flexible work schedules; situational mobile work; length‑of‑service / performance awards
• health promotion and fitness programs, including free use of employer‑run Fitness centers.