Student Assistant - Academic Affairs (f/m/x)

CODE University of Applied Sciences; Berlin; Vor Ort; Teilzeit

Zusammenfassung

A leading educational institution in Berlin is seeking a part-time Student Assistant for Academic Affairs. This role involves supporting administrative tasks, creating academic documents, and managing data within the academic records system. Candidates should be fluent in both German and English and currently enrolled at a different university. The position offers a flexible schedule and a gross hourly wage of 15.00 EUR.

Qualifikationen

• Excellent attention to detail and a dependable, structured approach to work.
• Strong organizational and time-management skills.
• Willingness to be on-site for specific tasks when required.

Aufgaben

• Support routine administrative and document-handling tasks.
• Create, format, and organize official academic documents.
• Maintain orderly digital filing systems for academic records.

Kenntnisse

Fluent German

Fluency in English (C1)

Attention to detail

Organizational skills

Time-management skills

Ausbildung

Currently enrolled student at a university

Tools

Google Workspace

Microsoft Office

Jobbeschreibung

Overview

About The Role CODE is looking for a Student Assistant - Academic Affairs (f/m/x) to join our team in the heart of Berlin.

Please note:

• This position requires native-level fluency in German and very good level of fluency in English.
• As it requires handling students’ data, applications from CODE students will not be accepted.

This position sits within the Academic Affairs team and works in close collaboration with the Registrar's Office and the Examination Office Manager. It focuses primarily on providing administrative and organizational support related to the implementation of a student information system and academic records and assessment processes.

The Student Assistant will assist in entering data, creating, managing, and filing academic documents, ensuring that processes run smoothly and efficiently. The role requires a high level of reliability, attention to detail, and discretion, while offering a flexible schedule and opportunities to contribute to core academic operations.

Responsibilities

• Support the Registrar’s Office and Examination Office in routine administrative and document-handling tasks.
• Create, format, and organize official academic documents, including diplomas, transcripts, and certificates.
• Prepare materials for academic processes such as examinations and degree certifications.
• Maintain orderly digital filing systems for academic and examination records.
• Handle student documentation requests in coordination with relevant team members.
• Ensure proper data handling and confidentiality in line with institutional policies.
• Monitor supplies and printing needs for document preparation.
• Issue Europass credentials.
• Preparing and entering data into student information system.
• Collaborate with the Academic Affairs team to support semesterly and annual administrative cycles.

Qualifications

• German native and English fluency (minimum C1 level).
• Excellent attention to detail and a dependable, structured approach to work.
• Strong organizational and time-management skills.
• Proficiency in tools such as Google Workspace and Microsoft Office.
• Willingness to be on-site for specific tasks when required.

Nice to have

• Previous experience in administrative or clerical work.
• Familiarity with academic or higher education environments.
• Ability to maintain confidentiality and handle sensitive information appropriately.

Requirements

• Being currently enrolled as a student at a university other than CODE University of Applied Sciences.
• Having the right to work and primary residence in Germany.
• Having a German bank account to be able to get paid.

What you can expect

• Working student contract
• Part-time position (up to 20 hours per week)
• 15,00 EUR per hour (gross)

If you are interested in this position, please submit your CV and cover letter.

About Us

CODE is a private state-recognized and accredited university of applied sciences that is embedded into the vibrant network of Berlin’s digital economy. At the core of our study programs is a self-directed project-based learning concept. Together with a network of partner organizations, our goal is to provide students with practical, real-world, and digitally-oriented education and the ability to face the technological and social changes and challenges of tomorrow.

About Working At CODE

CODE’s atmosphere is creative and dynamic, with an international team in the heart of Berlin. We value your strengths and will support you in your professional development as well as provide fair compensation and some fun additions. Most importantly, joining CODE means being a part of a passionate team that is shaping the future of higher education. CODE aims to be a place where everyone feels able to be themselves and do their best in an inclusive and respectful working environment, and where all team members can thrive and reach their full potential. We want to attract, develop, and retain individuals with different experiences, backgrounds and perspectives – particularly people of color, LGBTQIA+ and those with disabilities. We value diverse backgrounds and believe they are integral to our growth and development as an institution.