Sr. Administrative Assistant II

Rivian and Volkswagen Group Technologies; Berlin; Vor Ort; EUR 40.000 - 55.000; Vollzeit

Zusammenfassung

A leading automotive technology firm in Berlin seeks a proactive Administrative Assistant to support its leadership team. The role demands exceptional organizational skills, the ability to manage multiple priorities, and fluency in both English and German. The successful candidate will facilitate seamless operations, handle travel logistics, and assist in various projects. This position offers an opportunity to thrive in a dynamic environment where attention to detail is crucial and teamwork is valued.

Qualifikationen

• 3+ years of experience in an administrative or executive assistant role.
• Exceptional organizational and time-management skills.
• Ability to handle multiple priorities without sacrificing attention to detail.

Aufgaben

• Arrange travel and manage last-minute changes efficiently.
• Support company events and assist with onboarding new hires.
• Handle sensitive and confidential information with discretion.

Kenntnisse

Organizational skills

Communication skills in English and German

Problem-solving mindset

Interpersonal skills

Tech-savvy with Google Workspace

Tools

Google Workspace

Confluence

Jira

Jobbeschreibung

About Rivian And VW Technology

Rivian and Volkswagen Group Technologies is a joint venture between two industry leaders with a clear vision for automotive’s next chapter. From operating systems to zonal controllers to cloud and connectivity solutions, we’re addressing the challenges of electric vehicles through technology that will set the standards for software‑defined vehicles around the world.

The road to the future is uncharted. By combining our expertise across connectivity, AI, security and more, we’ll map a new way forward. Working together, we’ll create a future that’s more connected, more intelligent, more sustainable for everyone.

Role Summary

We are seeking a highly organized, proactive, and resourceful Administrative Assistant to provide comprehensive support to our Berlin leadership and their growing teams. The ideal candidate is a master of multitasking, thrives in a high‑energy environment, and can navigate competing priorities with precision and a positive attitude. You will be the backbone of the office and of these teams, ensuring seamless operations to streamline functions and manage growing resources. You will be a key contributor in building and sustaining a vibrant, inclusive, and high‑performing company culture.

Responsibilities

Meeting & Travel Coordination

• Arrange travel, including flights, accommodations, and ground transportation, ensuring a smooth and efficient travel experience.
• Proactively manage any last‑minute changes or disruptions.
• Coordinate internal and external meeting and visitor logistics, including booking conference rooms, setting up video conferences, preparing agendas, and organizing necessary materials.

Leadership & Team Support

• Collaborate with internal teams to support company events (e.g. trainings, off‑sites, company celebrations, townhalls).
• Create a friendly and supportive workplace by welcoming new hires for onboarding, assisting visitors/vendors, and supporting the facilities team.
• Support internal EHS activities and be the liaison with third‑party vendors. This includes communications and onsite trainings, testings and visits by external agencies.

Project Support

• Take on special projects as assigned, which may include compiling agendas, data entry, creating presentation decks, and managing team resources.
• Assist with Confluence and Jira updates.

Communication & Logistics

• Serve as a key point of contact for internal and external stakeholders, demonstrating professionalism and diplomacy.
• Handle confidential information with the utmost discretion and integrity.
• Anticipate the needs of the Berlin team, resolving operational and administrative issues before they arise.

Qualifications

• Experience: 3+ years of experience in an administrative, executive assistant, or coordinator role, preferably within a fast‑paced tech company or startup environment.
• Organizational Prowess: Exceptional organizational and time‑management skills with a proven ability to manage multiple priorities and deadlines without sacrificing attention to detail.
• Tech‑Savvy: High proficiency with modern office tools, including Google Workspace (Gmail, Calendar, Docs, Sheets). Proficiency with collaboration and project management tools like Confluence and Jira is a strong plus.
• Communication Skills: Excellent written and verbal communication skills in both English and German. You can communicate with clarity, professionalism, and tact.
• Problem‑Solver: A resourceful and proactive mindset with a "can‑do" attitude. You are adept at navigating ambiguity and finding solutions independently.
• Interpersonal Skills: Strong interpersonal skills with the ability to build positive and effective working relationships across all levels of the organization.
• Discretion: Proven ability to handle sensitive and confidential information with discretion and sound judgment.

Company Statements – JV

Equal Opportunity

Rivian and Volkswagen Group Technologies is committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, ancestry, sex, sexual orientation, gender, gender expression, gender identity, genetic information or characteristics, physical or mental disability, marital/domestic partner status, age, military/veteran status, medical condition or any other characteristic protected by law. We are also committed to ensuring compliance with all applicable fair employment practice laws regarding citizenship and immigration status.

Rivian and Volkswagen Group Technologies is committed to ensuring that our hiring process is accessible for persons with disabilities. If you have a disability or limitation, such as those covered by the Americans with Disabilities Act, that requires accommodations to assist you in the search and application process, please email us at [e-mail].