Senior Personal Assistant

Family Office; München; Remote; EUR 60,000 - 80,000; Full time

Job summary

A Private Family Office is seeking a Senior Remote Personal Assistant fluent in English and Russian. This fully remote role demands over 5 years of experience supporting ultra-high-net-worth individuals or senior executives, requiring strong operational mastery and emotional intelligence. Key responsibilities include managing personal affairs, coordinating complex travel arrangements, and maintaining confidentiality. This unique opportunity offers exposure to luxury service standards and the potential for personal growth as a trusted partner in a sophisticated private ecosystem.

Qualifications

• 5+ years supporting UHNWIs, founders, or senior executives.
• Experience in high-discretion environments.
• Comfortable navigating international travel and cross-cultural norms.

Responsibilities

• Serve as the primary point of coordination for personal matters.
• Manage high-intensity, time-critical tasks.
• Plan international travel arrangements, including private aviation.

Skills

Fluent in English

Fluent in Russian

Operational excellence

Emotional intelligence

Proactive problem-solving

Detail-oriented

Job description

Senior Remote Personal Assistant (English & Russian Fluent)

Private Family Office – Fully Remote – 5+ years experience supporting UHNWIs, founders, or senior executives. This role requires intellectual sharpness, operational mastery, and emotional intelligence, and you will be trusted to manage sensitive tasks with complete autonomy.

Responsibilities

• Serve as the primary point of coordination for all personal and lifestyle‑related matters.
• Independently manage high‑intensity, time‑critical tasks and priorities.
• Plan and execute complex international travel arrangements, including private aviation, often with last‑minute changes.
• Coordinate global luxury services, bespoke experiences, and private events with flawless execution.
• Communicate and liaise with private staff, vendors, advisors, and service providers across multiple time zones.
• Conduct deep research, provide scenario planning, and deliver clear, actionable recommendations.
• Ensure end‑to‑end ownership: follow‑through on every detail until full completion.
• Uphold absolute confidentiality, discretion, and loyalty in all interactions.

Qualifications

• Highly experienced: 5+ years supporting UHNWIs, founders, or senior executives in demanding, discretion‑heavy environments.
• Bilingual: Fluent in both English and Russian (spoken and written).
• Globally aware: Comfortable navigating international travel, cross‑cultural norms, and global service standards.
• Operationally outstanding: Simplify complexity, act quickly, and never compromise on accuracy.
• Proactive by nature: Anticipate needs, think several steps ahead, and work independently.
• Detail‑driven: Standard is "flawless," not "good enough".
• Emotionally intelligent: Adapt communication to highly discerning individuals and maintain calm under pressure.
• Discreet & trustworthy: Handle confidential information with the highest level of integrity.

What Makes This Role Unique

• Pivotal role supporting the daily life and operations of a globally mobile, high‑profile individual.
• Exposure to the inner workings of a sophisticated private ecosystem: luxury travel, personal strategy, high‑level decision‑making, and elite service standards.
• Rare platform to grow into a trusted, long‑term partner – not just an assistant.
• Opportunity to operate at a world‑class level and build experience valued across global elite networks.

This is more than a job — it is a strategic support role at the side of a person building and leading at the highest level. If you are sharp, grounded, and ready to deliver excellence with purpose, we look forward to hearing from you.