Associate - CEO's Office

Confidential; Berlin; Presencial; EUR 55.000 - 75.000; Jornada completa

Descripción de la vacante

A leading enterprise in Berlin is seeking a skilled Executive Assistant to the CEO. This high-impact role requires managing complex personal projects, optimizing the CEO's operations through AI and sophisticated logistics. Candidates should have 3-5+ years in consulting or executive support, combining analytical rigor with a tech-native mindset. The ideal individual demonstrates professionalism and discretion, ensuring the CEO operates at maximum impact. This is a full-time position offering opportunities for significant influence and operational efficiency.

Formación

• 3-5+ years in management consulting or executive support.
• Proficient in AI and productivity tools.
• Strong analytical skills for budget reviews.

Responsabilidades

• Oversee complex personal projects from inception to completion.
• Conduct due diligence on investments and high-value purchases.
• Manage CEO's calendar and optimize schedules.

Conocimientos

Management Consulting

Business Operations

Analytical Skills

Tech Adoption

Herramientas

AI Tools

Excel

Descripción del empleo

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This is a high-impact operational role for a commercially minded executor to join the Office of the CEO of a dynamic, high-growth enterprise. You will manage the CEO's personal infrastructure with the precision of a COO and the discretion of a trusted advisor.

We are looking for a Force Multiplier—someone who combines the analytical rigor of a consultant with the "whatever it takes" hustle of a founder. You will oversee complex personal projects, automate workflows with AI, and execute high-stakes logistics to buy back the CEO's time.

What You'll Do

• Oversee complex personal projects from inception to completion—property acquisitions, major construction or renovation projects, private investments, and large-scale event planning.


• Conduct first-principles due diligence on high-value purchases and investments. You don't just "find options"; you analyze assets, risks, and long-term value to present decision-ready memos.


• Manage multi-million dollar budgets and coordinate with external experts (lawyers, architects, wealth managers, financial advisors) to deliver projects on time and on budget.

Executive Infrastructure & AI Automation

• Build and optimize systems for the CEO's personal operations. Leverage AI and automation tools (Custom GPTs, Zapier, etc.) to eliminate friction and administrative drag.


• Provide sophisticated calendar management—optimizing the CEO's schedule and ensuring seamless logistical coordination for all engagements, locally and internationally.


• Act as the primary intelligence filter. Triage inbound requests, conduct research, prepare briefing documents, and synthesize complex information so the CEO enters every situation fully prepared.

Stakeholder Coordination & Communication

• Serve as the CEO's proxy with external parties—service providers, advisors, vendors, and personal contacts. Communicate with professionalism, discretion, and authority.


• Draft correspondence on behalf of the CEO, demonstrating a deep understanding of their voice and priorities.


• Build and maintain a network of trusted providers across categories (legal, financial, property, lifestyle) ensuring reliable access when needed.

Who You Are

• The Profile: 3-5+ years in Management Consulting, Business Operations, Family Office, or Executive Support to a C-Suite/UHNW principal. You understand commercial logic and trade-offs.


• The "No Task Too Small" Mindset: High intellectual horsepower, low ego. You understand that for the CEO to operate at maximum impact, their environment must be flawless—and you are willing to do the groundwork.


• Tech-Native: You are not just proficient in Excel; you are an aggressive adopter of AI and modern productivity tools. You use technology to scale your own output.


• Analytical Rigor: You think in timelines, budgets, and milestones. You can review a rental contract or investment term sheet and spot the risks immediately.


• Unflappable Judgment: You operate with absolute discretion and make sound decisions under pressure without constant oversight.

Seniority level

• Mid-Senior level

Employment type

• Full-time

Job function

• Administrative


• Industries


• Retail

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