Assistant to the Managing Director (advanced technology and hypercars)

ZipTalents; Berlin; Hybrid; EUR 35.000 - 50.000; Vollzeit

Benefits dieser Stelle

Dog-friendly office

Flexible working hours

Remote work up to 12 days per month

Free coffee/tea and fresh fruit

Zusammenfassung

ZipTalents is seeking an organized Assistant to the Managing Director to coordinate calendars and communications in an international, hybrid environment. The role emphasizes English documentation, presentation support, and cross-team coordination across marketing, licenses, and events.

The successful candidate will have 2+ years in a similar role, training in office communications, and a proactive, independent work style. Expect a fast-paced, global setting with flexible work arrangements.

Qualifikationen

• Previous experience as assistant to MD or similar role is required.
• 2+ years in an assistant/office support role.
• Training in office communications or secretary qualifications preferred.

Aufgaben

• Coordinate, monitor and manage the MD's appointment calendar and related correspondence.
• Arrange and track appointments and consultations with prioritization.
• Act as contact point within the team for organizational matters.
• Organize international business trips, meetings, and conferences.
• Assist in creating presentation documents in PowerPoint, primarily in English.
• Support license managers, marketing, events, and project coordination.
• Assist in contracts and annual financial statements coordination with IP lawyers.

Kenntnisse

Calendar management

Fluent English

Communication skills

Ausbildung

Office communications clerk training

Tools

PowerPoint

Jobbeschreibung

Assistant to the Managing Director (advanced technology and hypercars)

Job Openings Assistant to the Managing Director (advanced technology and hypercars)

About the job Assistant to the Managing Director (advanced technology and hypercars)

Our client is a technology powerhouse that designs, engineers, and manufactures the most advanced automotive technology and hypercars.

We are looking for an easy-going person, but also self-driven, entrepreneurial, and highly independent in their work, that will enjoy rising to the challenge and have fun pushing the limits of technology.

Responsibilities:

• Responsible for coordinating, monitoring and managing the appointment calendar and related correspondence.
• Arranging and tracking appointments and consultations with prioritization
• Contact person in the team for various organizational matters
• Organizing business trips, meetings, telephone conferences, international meetings
• Initiating and completing internal and external correspondence, primarily in English
• Assist in the creation of presentation documents in PowerPoint, primarily in English
• Support License managers, marketing and event department and coordination of projects
• Support alignment and sending of contracts and annual financial statements, controlling trademark registrations in collaboration with IP lawyers.
• Support in organizing international partner events in coordination with the respective brand partner
• Monitoring and tracking, clarifying processes primarily with controlling, procurement, Legal, Board, reports from license partners
• Monitoring and tracking of royalty reports for timely forwarding to controlling
• Fluent English (written and oral), other languages a plus
• Interest and enjoyment in the fashion and lifestyle environment
• Flexibility and openness
• Independent, proactive way of working in an international hybrid environment
• Previous experience as assistant of mi imum 2 years, completed training as an office communications clerk and/or similar qualification (secretary or comparable additional qualification)
• High team and communication skills, excellent manners, international mindset

What is in it for you:

• Fast-paced and challenging environment
• You will have the opportunity to work on world-class solutions with cutting-edge technology
• The team work a lot, but also know how to have fun (fun teambuilding, crazy company parties, kitchen and relaxation zones around the office, free coffee/tea and fresh fruit, etc.)
• Family-like and open work environment (subsidies for kindergartens, Christmas parties for kids, and presents for kids)
• Financial subsidy for transportation
• Additional and supplementary healthcare covered
• Internal educations program
• Psychological counseling
• Dog-friendly office
• Flexible working hours and work-from-home days up to 12 days of remote work per month
• Discounts at stores and clinics for humans and pets