Senior Document Manager (m/f/d)

Free resume; Berlin; A distancia; EUR 70.000 - 100.000; Jornada completa

Descripción de la vacante

T.I.S. GmbH is seeking a Senior Document Manager (m/f/d) to lead project-wide document management across the lifecycle for offshore wind and related infrastructure.

You will act as the central interface among project management, PMO, internal departments, and external partners to ensure high-quality documentation and efficient communication. You will establish and optimise DMG processes with tools like Aconex, SharePoint, and ThinkProject, coordinate roles and templates, and train project teams

Formación

• Completed vocational training or degree in document management, information technology or a comparable field.
• At least 5 years of professional experience in large infrastructure or industrial projects.
• Proven experience in implementing and using common DMG systems and virtual project rooms.
• Strong organisational skills and structured thinking.
• Strong communication skills and a team-oriented approach.
• High sense of responsibility when handling sensitive information.

Responsabilidades

• Setting up, maintaining and further developing a project-specific document management system (e.g. Aconex, SharePoint, ThinkProject).
• Analyzing framework conditions, requirements, interfaces and guidelines.
• Designing processes for creation, review, approval, distribution and archiving of documents.
• Working closely with project management, technical departments and quality assurance.
• Defining and documenting roles, tools, templates, structures and filing logic.
• Preparing templates, DMG guidelines, project instructions and reports.
• Training project teams (e.g. presentations, how-to guides).
• Quality control of incoming and outgoing documents, and tracking of deadlines and workflows.
• Administering the document management system (user management, access rights, system maintenance).
• Coordinating as-built documentation and handover to the corporate archive.
• Interface management with external partners (e.g. suppliers).
• Ensuring compliance and documentation in line with applicable standards (e.g. ISO 9001).

Conocimientos

Organisational skills

Communication

Teamwork

Responsibility

Project coordination

Educación

Document management / IT degree

Herramientas

Aconex

SharePoint

ThinkProject

Descripción del empleo

Job Description

We're Hiring: Senior Document Manager (m/f/d) Offshore Wind | Onshore & Offshore Projects | Permanent Position

T.I.S. GmbH has been a specialised consulting and service company in offshore wind energy for over 20 years. We support international clients in the planning, execution and quality assurance of complex energy projects and work with leading companies in the industry.

To strengthen our team, we are looking for a Senior Document Manager (m/f/d) who runs documentation processes professionally and acts as the central interface within the project.

Role

As Senior Document Manager (m/f/d), you are responsible for planning, implementing and controlling project-specific, fit-for-purpose document management (DMG) across the entire document lifecycle - from creation through approval, distribution, filing and archiving to final handover.

You act as the central interface between project management, PMO, internal departments and external partners, and make a key contribution to documentation quality and efficient project communication.

Your Tasks

Setting up, maintaining and further developing a project-specific document management system (e.g. Aconex, SharePoint, ThinkProject)

Analysing framework conditions, requirements, internal and external interfaces and guidelines

Designing processes for the creation, review, approval, distribution and archiving of documents

Working closely with project management, technical departments and quality assurance

Defining and documenting roles, tools, templates, structures and filing logic

Preparing templates, DMG guidelines, project instructions and reports

Training project teams (e.g. presentations, how-to guides)

Quality control of incoming and outgoing documents, and tracking of deadlines and workflows

Administering the document management system (user management, access rights, system maintenance)

Coordinating as-built documentation and handover to the corporate archive

Interface management with external partners (e.g. suppliers)

Ensuring compliance and documentation in line with applicable standards (e.g. ISO 9001)

Your Profile

Completed vocational training or degree in document management, information technology or a comparable field

At least 5 years of professional experience in large infrastructure or industrial projects

Proven experience in implementing and using common DMG systems and virtual project rooms

Strong organisational skills and structured thinking

Strong communication skills and a team-oriented approach

High sense of responsibility when handling sensitive information

What We Offer

Permanent position with a growing, specialised company

Involvement in international onshore and offshore energy projects

Collaboration with top players in the offshore wind industry

Long-term prospects, responsibility and room to shape your role