Senior Document Manager (m/f/d)

Nitcservices; Berlin; Hybrid; EUR 70,000 - 95,000; Full time

Job summary

TIS GmbH is seeking a Senior Document Manager to lead document management across offshore and onshore projects. You will guide the creation, approval, distribution, filing, archiving, and handover of project documentation, acting as the central liaison among PMO, management, and partners.

The role emphasizes implementing DMG systems, defining templates and filing logic, and ensuring quality across the document lifecycle in a challenging energy sector environment.

Qualifications

• Completed vocational training or degree in document management, information technology, or a comparable field.
• At least 5 years of professional experience in large infrastructure or industrial projects.
• Proven experience with DMG systems and virtual project rooms.
• Strong organizational skills and structured thinking.
• Excellent communication and a team-oriented approach.

Responsibilities

• Set up, maintain, and further develop project-specific document management systems (e.g., Aconex, SharePoint, ThinkProject).
• Analyze framework conditions, requirements, internal and external interfaces, and guidelines.
• Design and optimize processes for document creation, review, approval, distribution, and archiving.
• Collaborate closely with project management, technical departments, and quality assurance teams.
• Define and document roles, tools, templates, structures, and filing logic for documentation.
• Prepare essential documentation including templates, DMG guidelines, project instructions, and reports.
• Provide training and guidance to project teams (e.g., presentations, how-to guides).
• Conduct quality control of incoming and outgoing documents, and meticulously track deadlines and workflows.
• Administer the document management system, including user management, access rights, and system maintenance.
• Coordinate as-built documentation and ensure its seamless handover to the corporate archive.
• Manage interfaces with external partners, such as suppliers.
• Ensure compliance and documentation adherence to applicable standards (e.g., ISO 9001).

Skills

Document management

PMO liaison

Organizational skills

Team collaboration

Education

DM/IT degree

Tools

Aconex

SharePoint

ThinkProject

Job description

Company

TIS GmbH

Location

Type

Mid

Commensurate with experience

Who are we looking for?

01

Completed vocational training/degree in document management or IT

02

5+ years experience in large infrastructure/industrial projects

03

proven experience with common DMG systems and virtual project rooms

Company: TIS GmbH

Professional Overview

T.I.S. GmbH stands as a distinguished consulting and service provider with over two decades of expertise in offshore wind energy. We partner with international clients, delivering critical support in the planning, execution, and quality assurance of complex energy projects, working alongside industry leaders.

We are seeking a highly skilled Senior Document Manager (m/f/d) to join our team, playing a pivotal role in ensuring the professional and efficient management of documentation processes. This permanent position involves working on significant offshore and onshore projects, where you will act as the central interface, instrumental in the success of our ventures.

In this role, you will lead the planning, implementation, and control of project-specific, fit-for-purpose document management (DMG) across the entire document lifecycle. From creation and approval to distribution, filing, archiving, and final handover, your expertise will ensure exceptional documentation quality and seamless project communication. You will be the central liaison connecting project management, PMO, internal departments, and external partners.

Key Responsibilities

• Set up, maintain, and further develop project-specific document management systems (e.g., Aconex, SharePoint, ThinkProject)
• Analyze framework conditions, requirements, internal and external interfaces, and guidelines
• Design and optimize processes for document creation, review, approval, distribution, and archiving
• Collaborate closely with project management, technical departments, and quality assurance teams
• Define and document roles, tools, templates, structures, and filing logic for documentation
• Prepare essential documentation including templates, DMG guidelines, project instructions, and reports
• Provide training and guidance to project teams (e.g., presentations, how-to guides)
• Conduct quality control of incoming and outgoing documents, and meticulously track deadlines and workflows
• Administer the document management system, including user management, access rights, and system maintenance
• Coordinate as-built documentation and ensure its seamless handover to the corporate archive
• Manage interfaces with external partners, such as suppliers
• Ensure compliance and documentation adherence to applicable standards (e.g., ISO 9001)

Eligibility & Requirements

• Completed vocational training or a degree in document management, information technology, or a comparable field
• At least 5 years of professional experience in large infrastructure or industrial projects
• Proven experience in implementing and using common Document Management Group (DMG) systems and virtual project rooms
• Strong organisational skills and structured thinking
• Strong communication skills and a team-oriented approach